Legal Assistant

Consultative Search Group • New York, NY

25d • Onsite

About The Position

The Legal Assistant provides high-touch client service and administrative support to attorneys from the client’s New York office. The role also assists employees, visiting attorneys, and clients who need in-office support. A central expectation is proactivity: anticipating and following up on lawyers’ practice and client needs.

The position coordinates with firm departments and service providers, supports client and matter intake, billing, filings, case and deal work, attorney calendars and communications, travel and meetings, and marketing and business-development activities. Support may include serving as an onsite assistant for trial teams, which may involve travel and after-hours or weekend work. The assistant must be able to work overtime as needed and in the office full time when needed or requested.

Requirements

• At least 5 years of experience working in a legal and/or professional services environment.
• High school diploma or equivalent.
• Proficiency with Microsoft Word, PowerPoint, Excel, and Outlook.
• Minimum typing speed of 50 words per minute.
• Familiarity with Intapp time entry, Elite billing systems, ECF, state and federal court rules, LexisNexis, PACER, ALN, and eDocs.
• Excellent grammar, writing, communication, interpersonal, and organizational skills, including online and paper organization.
• Ability to work under pressure, prioritize, and meet deadlines.
• Customer-service orientation and ability to work in a fast-paced team environment.
• Ability to work overtime as needed and in the office full time when needed or requested.
• Demonstrated administrative skills in organization, attention to detail, and travel and meeting planning.
• Ability to be forward-thinking and proactive, demonstrate initiative, keep projects on track, and follow up so parties remain informed of project status.

Nice To Haves

• Bachelor’s degree.

Responsibilities

• Serve as a knowledgeable resource about the firm and coordinate with firm departments and service providers to delegate work, quality-check deliverables, and meet deadlines.
• Liaise between lawyers and IT User Support regarding technical and software issues.
• Coordinate with assistants across offices and departments to provide efficient support to lawyers, practice groups, and case and deal teams.
• Onboard clients and open matters according to Conflicts Department procedures; oversee related billing, calendaring, files, and data maintenance.
• Assist with court filings and liaise with the Court Services Department.
• Support Litigation and Corporate practices and their business and operational processes, including business development and practice support.
• Coordinate with case teams and vendors on needs such as trial space, translation services, and court reporters.
• Provide billable project-assistant support to trial and deal teams, including onsite trial-team support, which may involve travel and after-hours or weekend work.
• Support deal teams by preparing initial drafts of financing and M&A documents, signature packets using DocuSign, and closing binders.
• Assist with case-related work, including document edits, research projects, compiling data into spreadsheets, retrieving cases, and drafting client or government letters.
• Provide meeting and travel support.
• Perform filing, photocopying, scanning, faxing, document compilation, mailing and delivery, and distribution.
• Manage and maintain lawyers’ calendars, email inboxes, telephone calls, and messages; anticipate matters requiring follow-up.
• Maintain notary certification and provide notary services when requested.
• Provide translation services if applicable and coordinate translation services when requested.
• Assemble marketing materials, including lawyer biographies, one-pagers, and pitch materials, using PowerPoint as needed.
• Request updates to lawyer biographies in collaboration with the Business Development team.
• Maintain lawyers’ contacts in Outlook and the firm CRM.
• Conduct internet research and coordinate with knowledge services to obtain articles supporting lawyers’ business-development efforts.
• Update the Business Development team on lawyers’ activities, including meetings, meals, speaking engagements, and conference attendance.
• Submit sponsorship and charitable-contribution invoices.
• Support business-development events.
• Work overtime as needed and work in the office full time when needed or requested.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED