Legal Assistant Dallas
About The Position
The Legal Assistant provides high-touch client service and administrative support to attorneys in the firm's Dallas office. The role also assists employees, visiting attorneys, and clients who need in-office support. It emphasizes proactive follow-up with lawyers to address practice and client needs. The assistant coordinates with firmwide departments and support teams, supports client and matter intake, billing, calendaring, filings, and document management, and assists litigation and corporate case and deal teams. Duties may include trial support, preparing draft transaction documents and closing materials, research and document editing, meeting and travel arrangements, calendar and inbox management, and business-development and marketing support. Trial-team assignments may involve travel and after-hours or weekend work.
Requirements
- At least 5 years of experience in a legal and/or professional services environment.
- High school diploma or equivalent.
- Proficiency with Microsoft Word, PowerPoint, Excel, and Outlook.
- Minimum typing speed of 50 WPM.
- Familiarity with Intapp time entry, Elite billing systems, ECF, state and federal court rules, LexisNexis, PACER, ALN, and eDocs.
- Excellent grammar, writing, communication, interpersonal, and organizational skills, including online and paper organization.
- Ability to work under pressure, prioritize, and meet deadlines.
- Customer-service orientation and ability to work in a fast-paced team environment.
- Ability to work overtime as needed.
- Ability to work in the office full time when needed or requested.
- Demonstrated administrative skills, including organization, attention to detail, and travel and meeting planning.
- Ability to be proactive, demonstrate initiative, keep projects on track, and follow up to keep parties informed of project status.
Nice To Haves
- Bachelor's degree.
Responsibilities
- Serve as a knowledgeable resource about the firm and coordinate work with internal departments, off-site word processing, and support teams to meet quality and deadline expectations.
- Liaise between lawyers and IT User Support to address technical and software issues.
- Coordinate with assistants across offices and departments to provide efficient support to lawyers, practice groups, and case and deal teams.
- Onboard clients and open matters under Conflicts Department procedures; oversee related billing, calendaring, and file and data maintenance.
- Assist with court filings and liaise with the Court Services Department.
- Support litigation and corporate practices, including business development and practice-support needs.
- Work with case teams and vendors on needs such as trial space, translation services, and court reporters.
- Provide firm-billable project assistant support to trial and deal teams, including onsite trial-team assistance that may involve travel, after-hours work, and weekends.
- Support deal teams by preparing initial draft financing or M&A documents, signature packets using DocuSign, and closing binders.
- Assist with case-related work, including document editing, research, compiling data into spreadsheets, retrieving requested cases, and drafting client or government letters.
- Provide meeting and travel support.
- File, photocopy, scan, fax, compile, mail, deliver, and distribute documents.
- Manage lawyers' calendars, email inboxes, telephone calls, and messages, and anticipate items requiring follow-up.
- Maintain notary certification and provide notary services when requested.
- Provide translation services if applicable and coordinate translation services when requested.
- Assemble marketing materials, including lawyer biographies, one-pagers, and pitch materials, using PowerPoint as required.
- Request updates to lawyer biographies in collaboration with the business development team.
- Maintain lawyers' contacts in Outlook and the firm's CRM.
- Conduct internet research and coordinate with knowledge services to obtain articles supporting lawyers' business-development efforts.
- Update the business development team on lawyers' activities, including meetings, meals, speaking engagements, and conference attendance.
- Submit sponsorship and charitable contribution invoices and support business-development events.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Education Level
High school or GED
