Executive Assistant Jobs

About The Position

Requirements

• 1–5+ years supporting C-level or senior leadership
• Expert at complex calendar management with strong prioritization judgment
• Proactive by nature—you spot gaps before they become problems
• Clear, professional communicator across all levels and cultures
• Trusted with sensitive information and ambiguous situations
• Proficient in Microsoft 365 (Outlook, Teams, SharePoint)
• Calm under pressure, adaptable, and resilient in fast-moving environments

Responsibilities

• Manage complex calendars and scheduling across executives, time zones, and competing priorities
• Own end-to-end travel logistics—domestic and international—including visas, itineraries, and contingency planning
• Orchestrate meetings from intake to execution: agendas, pre-meeting research, notes, and action item tracking
• Prepare briefing materials and stakeholder context to ensure executives walk into every interaction ready
• Handle sensitive communications and confidential information—board materials, personnel matters, and more—with discretion
• Represent the Co-CEO to internal teams, external partners, and vendors across regions
• Anticipate problems and bring solutions before being asked
• Manage expense tracking and compliance across geographies
• Support ad-hoc projects across functions as priorities evolve

Benefits

• Medical, dental, and vision coverage
• One Medical
• Teladoc
• Talkspace
• Health Advocate
• Kindbody
• Sponsored gym memberships
• 401(k) with company contributions
• Access to courses, certifications, and conferences
• Pre-tax commuter savings for transit and parking
• Paid time off
• Federal and Bank holidays observed
• Company-wide holiday shutdown from Christmas through New Year's