Executive Assistant Jobs

About The Position

Requirements

• Secret security clearance

Responsibilities

• Provide a broad range of executive support to the Executive Staff of PM CAS.
• Provide executive support to Executive Staff with office management responsibilities, to include care of personnel records.
• Execute projects requiring research and preparation of briefing charts and other presentation materials.
• Be responsible for the performance of all executive administrative support functions and associated managerial tasks for the Executive Staff.
• Attend regular Executive Staff meetings, as required, and take meeting minutes as directed.
• Coordinate various meetings and appointments on several sensitive issues for Executive Staff review / approval.
• Analyze the need for, and coordinate resources, personnel, services, supplies, equipment, facilities maintenance, etc. needed for effective operation of the Executive Staff suites.
• Relay Executive Staff direction of tasking PM CAS staff with necessary action and follow-through to ensure timely delivery of necessary support.
• Analyze the need for procedures, suggest the approach, implement the process, and inform the Executive Staff.
• Support staff actions, determine status, prioritize events, and provide comprehensive status briefs to the PM and DPM, and Executive Staff, as necessary.
• Develop plans and information supporting Executive Staff participation and involvement in conferences, formal and informal appearances, and presentations.
• Contact proponent parties, including representatives of host governments and organizations, to identify salient and latent issues bearing on discussions, and research background to ensure the Executive Staff has full awareness.
• Schedule appointments, coordinate meetings and conferences (on-site and off-site).
• Make travel arrangements, rental car, hotel and flight reservations and complete travel orders / vouchers in the system of record, currently Defense Travel System (DTS).
• Coordinate and facilitate video-teleconferences as required.
• Develop read-ahead schedules, confirm receipt of read-ahead documents, provide pre-brief to PM and DPM, and answer specific questions pertaining to events and activities.
• Handle telephone calls, messages, short-fused taskers, and office itineraries, to include requests for aircraft, arrangements for ground transportation, accommodations, office calls, briefings, and socials.
• Review outgoing correspondence prepared by others for consistency with policy, regulations, as well as content, grammar, punctuation, and format.
• Review, update and / or advise staff on various meSpace staffing packages for compliance with AR 25-50.
• Draft correspondence on a variety of topics.
• May be required to handle classified materials and / or matters of confidentiality and sensitivity.
• Compile a weekly Executive Summary (EXSUM) for submission to PM CAS leadership.
• Support personnel may not work remotely; support shall be provided on-site 100% each week.

Benefits

• health insurance
• dental insurance
• vision insurance
• 401K with company matching
• flexible spending accounts
• paid holidays
• three weeks paid time off