Executive Assistant

Brightview Senior Living, LLC•Baltimore, MD

15d•Hybrid

About The Position

Brightview Senior Living is hiring an Executive Assistant for its Home Office in Baltimore, Maryland. This role provides broad administrative support to members of the Development Team and helps advance company objectives by organizing the team’s schedules and interactions. In a hybrid office setting, the Executive Assistant manages complex calendars, coordinates meetings and travel, creates presentations, and supports projects important to the company’s continued success and growth. The ideal candidate is intellectually curious, highly organized, proactive, and able to use sound judgment and discretion while managing competing priorities in a fast-paced environment.

Requirements

Two-year degree and at least three years of administrative experience, or an equivalent combination of education and experience.
Advanced skills in Microsoft Office products, including Excel, Word, PowerPoint, SharePoint, and Outlook.
Proficiency with Internet software.
Ability to prioritize, organize, and manage multiple tasks in a fast-paced environment.
Ability to communicate effectively in English.
Excellent written communication skills, including proper grammar and professional writing.
Excellent interpersonal and communication skills.
Knowledge of office equipment operations.

Responsibilities

Demonstrate the STARS principles of Service, Teamwork, Action, Reputation, and Success in activities and interactions.
Provide general clerical and administrative support to the Development team.
Prepare expense reports and invoices for payment.
Arrange air, train, car rental, and hotel travel.
Manage calendars, including scheduling, accepting, and declining meetings and appointments on behalf of managers.
Coordinate meetings and conferences, including agendas, logistics, room reservations, meals, transportation, equipment, outside presenters, handouts, and support materials.
Coordinate conference calls, including setting up online document access.
Create presentations, reports, and spreadsheets.
Proofread, edit, compose, and draft correspondence for assigned executives.
Support Development executives with tasks and projects across the real estate development life cycle, from site identification and due diligence through entitlements, approvals, financing, construction, and project completion.
Assist and leverage the GIS Analyst in aggregating demographic data and other market information for Development research, analysis, and project needs.
File and copy documents as needed.
Disseminate information using telephone, mail services, websites, and email.
Organize and maintain paper and electronic files.
Manage various projects.
Perform other duties as assigned.