Executive Assistant

HSBC•Boston, MA

3d•$87,200 - $130,800

About The Position

HSBC’s Innovation Banking team is seeking a Senior Executive Assistant to provide high-quality executive support in a fast-moving environment. The role keeps executive priorities on track through diary management, travel planning, meeting coordination, and effective working practices. It serves as a trusted point of contact for internal and external stakeholders and supports business administration by preparing presentations, drafting reports, and assembling documents such as business plans. The Executive Assistant may deputize in meetings and make decisions on matters relating to the business area. The role helps leaders and teams move work forward by providing timely coordination, structure, and information. The position also involves managing external relationships and service providers, handling sensitive activity confidentially, tracking requests and tasks, and administering expenses. HSBC describes a welcoming and inclusive work environment and offers professional development opportunities, a competitive pay and benefits package, a Wellness Hub, volunteerism and matching-gift programs, sustainability and climate-change initiatives, and Employee Resource Groups. Applicants must be legally authorized to work in the United States; HSBC will not provide immigration sponsorship for this position.

Requirements

Substantial experience providing executive assistant support, including diary management and travel coordination.
Ability to coordinate multiple requests at pace with clear follow-up and strong responsiveness.
Ability to create and organize presentation decks and supporting documents with attention to detail.
Ability to plan meetings with effective sequencing and buffer time to avoid knock-on impacts.
Proficiency with Microsoft Office tools, including PowerPoint and SharePoint.
Ability to process expenses and manage related administration accurately and with good judgment.
Ability to work collaboratively in a close-knit team environment.
Must be legally authorized to work in the United States; HSBC will not provide immigration sponsorship.

Responsibilities

Organize executive diaries, schedules, and meeting logistics to protect time for key priorities.
Arrange travel and accommodation and coordinate changes when plans shift.
Coordinate activities, events, resources, meetings, and services across internal and external stakeholders.
Prepare and organize presentation decks and supporting materials, and flag issues when something is not right.
Draft reports and help assemble key documents such as business plans.
Deputize in meetings when required and make decisions on matters relating to the business area.
Manage external relationships and service providers to support day-to-day delivery.
Act as a primary point of contact and gatekeeper for the area while maintaining confidentiality on sensitive activity.
Track tasks and requests to keep work moving and timelines visible.
Process expenses and manage related administration.