Executive Assistant

Strategic Insight, Ltd.•Arlington, VA

13d•Onsite

About The Position

Strategic Insight, Ltd. is seeking an Executive Assistant (Executive Support Administrator) to assist our US Navy client. The job is on-site at the Pentagon, VA, supporting our team and providing support for the Navy Top Brass/executive-level leadership. Mandatory Requirement: Applicants must have an active Interim Secret DoD clearance at a minimum, with final Secret preferred at the time of hire. Strategic Insight, Ltd., established in 1985, is committed to sustaining excellence and quality growth across our workforce as we strive to improve our clients’ services and products. Strategic Insight staff members enjoy growth opportunities and are provided with robust benefits, from healthcare and 401K to merit bonuses.

Requirements

Minimum of a High School Diploma (Associate’s or Bachelor’s degree preferred).
At least 10 years of experience providing administrative support to senior‑level or executive‑level personnel in a government, military, or corporate environment.
Ability to work in a fast-paced environment.
Demonstrated experience in project administration, program management support, event coordination, records management, and data entry.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) with the ability to produce error‑free documents and executive‑ready products.
Working knowledge of government travel systems, policies, procedures (DTS experience required), and ETMS2.
Strong proofreading and editing skills, particularly for highly technical or policy‑driven documents.
Excellent communication, customer service, and professional interpersonal skills
Active Interim Secret DoD clearance at a minimum, with final Secret preferred at the time of hire.

Nice To Haves

Navy Experience at the Pentagon preferred.

Responsibilities

Receive direction from SES leaders, directors, and staff on classified and unclassified action items; draft high‑quality responses for government review and approval
Handle classified materials in accordance with DoD, DON, and security classification guidelines, ensuring strict compliance with all security protocols
Prepare draft responses in multiple formats, including email, memoranda, and formal correspondence—using Congressional, DON, and DoD executive‑level standards
Conduct director‑level action item tracking and maintain visibility of all suspense requirements
Coordinate with internal directorates and external agencies to ensure timely completion of taskers
Work closely with designated lead directors to support closure strategies and execution plans
Utilize DON Tracker and other official correspondence systems to manage SECNAV, OSD, Congressional, and external organizational taskers
Process a wide range of correspondence, including instructions, notices, manuals, acquisition documentation, and Congressional inquiries
Draft and compile briefings, concept papers, and executive‑level documents by gathering data, coordinating inputs, and preparing materials for government approval
Maintain quality control of official files, shared drives, and online libraries in accordance with DON records management policies
Maintain daily liaison with Flag Officers, SES leaders, and senior staff; provide high‑level administrative and operational support
Manage incoming correspondence, reports, and directives; maintain information systems to track and control program office documentation
Prepare and process government visit requests and coordinate with internal and external stakeholders as required
Schedule and manage internal and external meetings, teleconferences, and program reviews
Maintain office supply inventory and coordinate replenishment with government personnel
Prepare Defense Travel System (DTS) authorizations and vouchers, senior‑leader daily binders, and daybooks
Support onboarding and checkout processes for permanent staff, rotational personnel, and visitors
Interface with Naval Centers and laboratories to support executive correspondence and ensure completion of research, development, test, and engineering (RDT&E) acquisition activities
Other duties as assigned