Executive Assistant Jobs

About The Position

Requirements

• A minimum of 5 years of experience as an Executive Assistant, Executive Administrative Assistant, or similar senior administrative support role, with 10 or more years preferred.
• Experience providing seamless support to a C-suite or senior-level executive in a fast paced business environment, with the ability to anticipate administrative, operational, and logistical needs.
• Must be based in or near Charleston, South Carolina, and able to work a hybrid schedule with in-person presence at least three days per week based on executive schedules, client visits, leadership meetings, and company events.
• Exposure to leveraging AI at work is required, including familiarity with Microsoft Copilot, Claude, ChatGPT, or similar platforms and a strong interest in applying these tools responsibly to improve productivity, communication, organization, and workflow efficiency.
• Excellent judgment and ability to maintain a high level of confidentiality, discretion, and professionalism.
• Ability to work in a deadline-driven, fast-paced environment with excellent prioritization, organization, and time management skills.
• Agile, adaptable, and comfortable navigating change, ambiguity, shifting priorities, and evolving business needs with strong learning agility.
• Self-starter with an operational mindset, able to work independently while collaborating effectively across stakeholders and maintaining proactive, transparent communication that ensures no surprises for executive leaders.
• Proven ability to partner professionally with customers, executives, senior leaders, board members, employees, external partners, and assistants to drive shared outcomes.
• Detail-oriented, intellectually curious, and able to demonstrate sound business acumen.
• Strong problem-solving and project management skills with an efficient, results-oriented, and can-do approach.
• Proactive and positive communication style, with strong oral and written communication skills.
• Ability to proofread and edit documents, presentations, and correspondence with a high level of accuracy.
• Strong executive presence and ability to represent Blackbaud’s brand with warmth, confidence, discretion, and professionalism.
• Prior experience with Microsoft products including Outlook, PowerPoint, Excel, Word, Teams, and OneNote required.

Nice To Haves

• Experience with Workday, Concur is a plus.

Responsibilities

• Understand the strategic objectives of the business and how the Executive’s time, focus, and presence need to align with them.
• Manage the Executive’s calendar and coordinate internal and external meetings, events, travel, and key business engagements with thoughtful prioritization, accuracy, and preparation.
• Serve as a professional, highly visible representative of Blackbaud when supporting executive meetings, customer visits, leadership events, and interactions with clients, senior leaders, employees, visitors, and external stakeholders.
• Prepare read-ahead materials, daily and weekly briefings, meeting notes, agendas, and follow-up items to help the Executive stay organized and prepared.
• Help manage and prioritize the Executive’s daily workload, including emerging issues, key priorities, administrative needs, and time-sensitive requests.
• Arrange travel and logistics for all Executive engagements, including reservations, transportation, accommodation, itineraries, and related details.
• Complete and submit expense reports in a timely manner and in accordance with company policies.
• Communicate with internal and external stakeholders on behalf of the Executive as directed, using sound judgment, discretion, and professionalism.
• Oversee the Executive’s correspondence as directed, including drafting, editing, proofreading, and preparing communications with a high level of accuracy.
• Conduct research and assist with the preparation of reports, presentations, meeting materials, and executive-level communications.
• Support the planning and execution of team celebrations, engagement activities, leadership meetings, employee experiences, company events, and organization-wide initiatives that may require additional in-person coverage.
• Collaborate closely with other Executive Assistants, Facilities, IT, Communications, Events, and business partners to drive efficient execution and shared ownership of tasks.
• Leverage AI tools, including Microsoft Copilot, Claude, or equivalent platforms, to improve productivity, streamline administrative work, summarize information, prepare materials, and identify more efficient ways of working.
• Make recommendations to improve operations, executive support processes, office workflows, and overall team effectiveness within established guidelines.
• Other duties as assigned.

Benefits

• Medical, dental, and vision insurance
• Remote-flexible workforce
• Wellness Programs
• 401(k) program with employer match
• Flexible paid time off
• Generous Parental Leave
• Donations for Doers
• Pet insurance, legal and identity protection
• Tuition reimbursement program