Senior Executive Assistant

UiPath•Bellevue, WA

9d•$115,000 - $145,000•Hybrid

About The Position

UiPath is seeking a Senior Executive Assistant with 8–12+ years of experience to act as a strategic business partner to three senior leaders: the Deputy Chief Technology Officer, the Chief Information Security Officer, and the SVP of Product. The role supports leaders and their organizations across Engineering, Product, and Security, requiring sound judgment, discretion, business acumen, and the ability to anticipate needs, represent executive priorities, and bring structure to ambiguity. Based in Bellevue, Washington, the position is hybrid with required in-office work and early morning hours to support overlap with India- and Europe-based teams. The assistant will coordinate executive operations and communications, drive cross-functional alignment and accountability, manage complex calendars and travel, oversee expenses and purchasing, and organize high-visibility events. The role also includes using AI tools to improve efficiency, supporting the broader EA community, serving as a trusted resource at the Bellevue location, and managing office seat assignments and related workspace information.

Requirements

8–12+ years supporting senior executives at the VP level or above, ideally across multiple functions or business units.
Demonstrated experience acting as a strategic partner to senior leadership, beyond scheduling support.
Experience using AI tools such as Claude, ChatGPT, or Copilot to improve individual and team productivity.
Experience supporting global teams and comfort working early hours to overlap with India and/or Europe.
Exceptional judgment, discretion, and business acumen, with the ability to represent executives credibly with minimal oversight.
Proven experience planning and executing high-visibility events, offsites, and leadership meetings.
Ability to switch context fluidly across three functions and different leadership styles.

Responsibilities

Act as a thought partner to three senior executives, understanding their priorities and using judgment to filter, flag, and make decisions on their behalf.
Represent executives’ voices and priorities in cross-functional settings, asking clarifying questions to stay aligned.
Anticipate needs across Engineering, Product, and Security, and proactively manage competing leadership priorities.
Partner with executives and their teams to advance initiatives, operating rhythms, and communications.
Track action items and accountability to ensure follow-ups are completed.
Connect teams by surfacing issues, coordinating stakeholders, and driving alignment on behalf of executives.
Plan and manage leadership offsites, all-hands meetings, organization-wide events, and cross-functional gatherings.
Hold people accountable across organizational levels, using judgment about when to nudge, wait, or escalate.
Use AI tools to streamline scheduling, communications, research, and preparation.
Develop lightweight systems and templates, using AI where useful, to improve executive-team and organizational operations.
Model modern ways of working for the broader executive assistant community.
Manage complex calendars for three senior executives with different working styles and global stakeholders.
Coordinate domestic and international travel with sound judgment and discretion.
Oversee expenses, budgets, and purchasing in alignment with business priorities.
Coordinate with the broader EA community to maintain consistency and coverage across senior leaders.
Mentor or serve as an informal resource to junior executive assistants, sharing best practices and modern tools.
Serve as a trusted presence for the Bellevue location and teams, including helping new hires and cross-functional partners.
Own the Bellevue office seat map, track open seats, assign seats to new hires, and work with IT to maintain location information in Zoom Workspaces.
Allocate seats with consideration for team working arrangements and collaboration needs.
Partner with the internship program project manager to seat interns with their teams.