Executive Assistant to City Administrators

American Fork City•American Fork, UT

3d•Onsite

About The Position

American Fork City is hiring an Executive Assistant to provide precise, confidential administrative support to the Mayor, City Administrator, and executive staff, helping leadership operate efficiently and remain responsive to the community. This onsite, part-time role is approximately 20–24 hours per week, Monday through Thursday from 9:00 a.m. to 2:00 p.m., plus every other Tuesday evening. The workday is structured and fast-moving and involves managing shifting requests, maintaining accurate records and website items, coordinating with departments and external contacts, and carefully handling sensitive information. The role offers a competitive salary and a supportive, collaborative team.

Requirements

High school diploma or equivalent, plus two years of specialized training in office practices or technology, and five years of related responsible experience, or an equivalent combination.
Advanced proficiency with Microsoft Office and Outlook, spreadsheets, presentations, and database systems.
Strong judgment, discretion, and commitment to confidentiality.

Nice To Haves

Caselle experience preferred.

Responsibilities

Manage executive calendars, scheduling, and meeting logistics.
Draft, edit, and route correspondence, reports, and presentations.
Prepare meeting agendas and materials and maintain accurate records.
Coordinate travel, special meetings, and expense processing.
Serve as a professional first point of contact and support special projects.
Review priorities, update schedules, and confirm meeting details.
Triage calls and emails, track follow-ups, and ensure leaders have complete and accurate materials before discussions.
Keep records and website items current and coordinate with departments and outside contacts.
Reconcile expenses and prepare for upcoming meetings.
Handle sensitive information with care.