Executive Assistant Jobs in Austin, MS

About The Position

Requirements

• BA/BS degree
• Minimum 2 years of experience working in an office
• Expertise with Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Sweats the small stuff, strong attention to detail and accuracy, particularly when under pressure
• Excellent verbal and written communication skills
• Exceptional ability to organize work and tasks, and excellent follow-through
• Ability to work and thrive in a fast-paced environment and execute effectively against multiple projects and deadlines
• Ability to interface effectively with all levels of staff within the company
• Demonstrated ability to take initiative, anticipate needs and exercise sound judgment
• Demonstrated passion for learning new things and continuous improvement
• Ability to work overtime when needed

Nice To Haves

• Experience with Workshare Compare, a plus

Responsibilities

• Assist with document preparation, including letters, leases, proposals and legal agreements
• Create corresponding files and follow the existing document tracking process
• Manage high volume departmental physical and digital filing systems
• Answer and respond to phone calls, communicate messages and information to the CEO and the entire staff
• Maintain the CEO's calendar, including scheduling meetings, appointments, teleconferences, and travel agendas. Exercise discretion in committing time and evaluating needs.
• Handle confidential documents and email correspondence with discretion and timeliness
• Help organize in-office events and meetings, including management of conference rooms, food orders, and greeting guests
• Assist with special projects (i.e. research, event planning, merchandise management)
• General administrative duties (i.e. answering/transferring phone calls, copying, filing, and mailings)
• Additional ad-hoc requests as needed
• Proactively provide input for ways to improve structures and efficiencies

Benefits

• Company-provided health, dental, vision, and life insurance plans
• Company matched Simple IRA retirement plan
• Onsite fitness center membership
• Paid vacation/sick/personal/holiday time