Executive Assistant

Nakupuna Companies•Arlington, VA

12h•Onsite

About The Position

Nakupuna Companies is seeking an Executive Assistant to provide executive-level administrative, coordination, and reporting support to senior information technology leadership. The position supports leadership activities through calendar and meeting management, correspondence and tasker coordination, executive reporting, records management, and follow-through on approved actions. The ideal candidate demonstrates exceptional discretion, polished executive communication, strong organizational discipline, sound judgment, and the ability to manage multiple parallel workstreams in a dynamic federal environment. This contractor position provides administrative, coordination, and reporting support under authorized government direction and within the contract’s scope. The Executive Assistant may prepare materials, coordinate inputs, track actions, facilitate communications, and support leadership processes. The position does not establish government priorities; direct government personnel; approve government products, funding, or requirements; issue official government direction; exercise inherently governmental functions; or make final agency decisions. The position requires onsite work at the designated government customer location four days per week. It requires an active Top Secret security clearance with SCI eligibility, which the selected candidate must maintain throughout employment. The projected annualized compensation range is $70,000 to $110,000. Compensation depends on factors including education, knowledge, skills, competencies, experience, contract affordability, organizational requirements, and location.

Requirements

Bachelor’s degree in business administration, management, communications, information systems, or a related field; equivalent relevant professional or military experience may be substituted.
Demonstrated ability to prepare executive-level written products, manage sensitive information, independently organize workload, manage competing deadlines, and follow through on complex actions.
Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and approved collaboration and workflow-management tools.
Active Top Secret security clearance with SCI eligibility and ability to maintain required access throughout employment.
Ability to perform repetitive motions with the hands, wrists, and fingers.
Ability to engage in and follow audible communications in emergency situations.
Ability to sit for prolonged periods at a desk and work on a computer.

Nice To Haves

Four or more years of progressively responsible executive support, administrative, project coordination, or executive operations experience.
Prior experience supporting senior government, military, or comparable organizational leadership.
Experience with Power BI or comparable reporting tools.
Familiarity with federal or DoD executive correspondence, records management, governance processes, and information-security practices.
Relevant Microsoft Office, project coordination, administrative professional, or data-reporting certifications.

Responsibilities

Manage complex executive calendars, coordinate daily schedules, and resolve scheduling conflicts to maximize leadership availability and productivity.
Prepare leaders for meetings and engagements by coordinating agendas, briefing materials, read-ahead packages, attendee lists, logistics, and follow-up actions.
Receive, route, track, and follow up on correspondence, taskers, information requests, and action items under authorized government direction.
Maintain leadership action logs and trackers, monitor deadlines, obtain status from responsible parties, and elevate time-sensitive risks or issues through appropriate channels.
Organize leadership reviews, governance meetings, and other executive engagements; document outcomes, decisions, and approved follow-up actions.
Draft, review, and refine executive correspondence, memoranda, meeting notes, briefings, presentations, and status reports for clarity, accuracy, and professional tone.
Coordinate approved travel, visitor access, and meeting logistics according to applicable government travel, security, and facility-access procedures.
Maintain organized electronic and physical records in accordance with agency records-management requirements.
Manage approved SharePoint, Teams, and other collaboration repositories, ensuring materials are current, organized, and accessible to authorized personnel.
Handle sensitive correspondence, Controlled Unclassified Information (CUI), and classified materials when authorized, in compliance with applicable security and information-handling requirements.
Compile executive summaries, status reports, dashboards, and decision-support packages covering approved priorities, milestones, risks, dependencies, and emerging issues.
Coordinate cross-team inputs for leadership reporting, ensuring information is complete, accurate, timely, and appropriately attributed.
Develop and maintain spreadsheets, charts, presentations, and reports using Excel, PowerPoint, and approved reporting tools.
Support administrative coordination across government offices, technical teams, contractors, and approved mission partners to facilitate communication and execution of government-directed actions.
Exercise discretion and sound judgment in handling competing demands, protecting sensitive information, and escalating matters requiring government or contractor leadership attention.