BSM Ministry Assistant, Campus Missionary Program

Baptist Executive Board•Dallas, TX

11d

About The Position

The BSM Ministry Assistant provides administrative support to BSM ministerial staff, with a focus on the Campus Missionary Program and the Texas BSM Director of Training. Duties include clerical, financial, communication, and ministry-based work. The position maintains application and intern records, coordinates interviews and travel, supports Campus Missionaries' appointment and support-raising processes, and assists with training retreats and other ministry activities. The role also provides general office support, including correspondence, scheduling, travel arrangements, record retention, telecommunications, document preparation, and backup financial assistance. The employee must maintain knowledge of campus ministry programs and comply with Baptist General Convention of Texas policies and applicable laws. Active membership in a church supportive of Texas Baptists is a condition of employment, along with commitment to Christian principles and traditional Baptist distinctives.

Requirements

An earned associate degree in a related field or equivalent, with at least two years of proven experience in a related field.
Active membership in a church supportive of the BGCT during employment.
Commitment to Christian principles and teachings, professionally and personally, and knowledge of and commitment to traditional Baptist distinctives.
Proficient client management and information management skills, including the ability to maintain confidentiality.
Strong attention to detail when managing information from many entities, along with excellent organizational skills and the ability to multitask.
Proficient English speaking, reading, and writing skills; ability to communicate clearly in person and by telephone, hear and receive verbal instructions, and answer phones in environments with some background noise.
Ability to establish and maintain effective working relationships with staff, vendors, churches, committees, and organizations, and to communicate professionally and accurately.
Ability to read and prepare data, figures, and reports and visually inspect small details and markings.
Ability to concentrate on fine detail despite some interruptions and focus continuously on tasks for 45–60 minutes.
Strong time-management skills and flexibility to adapt to changing schedules.
Ability to understand related concepts and remember verbal and written tasks and assignments from hours to longer periods.
Proficient working knowledge of office software, including Google Docs, Google Sheets, Google email, Salesforce, and internet tools.
Ability to grasp, push, pull, carry, or otherwise manipulate objects and perform tasks requiring muscle action and foot or hand-eye coordination.
Ability to exert up to 20 pounds of force occasionally and/or up to 10 pounds frequently to move objects.
Ability to bend to retrieve items below, reach for items above, stoop, and climb step stools.

Responsibilities

Monitor Campus Missionary application submissions and maintain paper and electronic files of applications, interviews, references, and related paperwork.
Coordinate video interviews and travel arrangements for in-person interviews.
Create and maintain shared contact databases for Campus Missionary Interns and candidates.
Forward applications and paperwork to the Director of Training and Dallas office, and notify the Go Now office of applicants.
Send appointment invitations, collect responses, and notify relevant staff and offices.
Collect Campus Missionary headshots and send them to the Go Now office.
Maintain intern candidate files containing applications, documents, giving records, and reports.
Send reminders for quarterly updates, notify Campus Missionaries who have not completed them, and maintain shared files of updates.
Arrange and attend fall and spring Campus Missionary interview days.
Monitor Campus Missionary support-raising, send financial updates to the Director of Training, and send weekly giving updates to Campus Missionaries until support is fully raised.
Maintain records of support-raising pledges and send monthly progress reports to the Director of Training.
Coordinate travel arrangements for January and July training retreats with the Dallas office, communicate arrangements, and make changes as needed.
Attend January and July training retreats for Campus Missionary Interns.
Request and collect intern goal forms and forward them to the Director of Training and Dallas office.
Enroll Campus Missionaries in programs including Covenant Eyes, short-term accident insurance, child protection training, and Tele-Doc.
Coordinate monthly stipend requests for active Campus Missionaries with Texas Baptist Finance and Accounting and TXBSM administrative staff.
Respond to Campus Missionaries' questions about stipend checks and communicate missing-check information to the Dallas office.
Update the Campus Missionary website with deadlines and application information as needed.
Attend in-person gatherings where Campus Missionaries are present, including the Texas Lead Team Summit, Campus Missionary interviews, and Texas BSM Staff Conference.
Complete administrative tasks for the Director of Training as assigned, such as booking travel, mailing resources, and editing documents.
Provide general clerical assistance, maintain record-retention and filing systems, and respond to ministry needs of internal and external constituents.
Provide telephone support, take and route messages and requests, identify high-priority messages, and promptly inform staff when immediate action is needed.
Make travel reservations and provide travel documentation to staff and supervisors.
Process mail and correspondence accurately and promptly.
Prepare and proofread letters, memos, spreadsheets, and other correspondence.
Schedule and coordinate meetings, conferences, and church visits; maintain and distribute weekly staff schedules.
Create written documents and maintain organized print and electronic files.
Provide financial backup, including FE reports and payments, when the financial ministry assistant is out of the office.
Maintain extensive knowledge of campus ministry programs and respond to information requests accurately and promptly.
Comply with Baptist General Convention of Texas policies and procedures and applicable state and federal laws and regulations.