BSM Ministry Assistant, Campus Missionary Program

Texas Baptists•Dallas, TX

About The Position

Texas Baptists is a convention of more than 5,300 Baptist churches. Active membership in a church supportive of Texas Baptists is a condition of employment. Texas Baptists makes employment decisions based on its religious mission, purpose, and beliefs while otherwise complying with applicable employment laws. The BSM Ministry Assistant provides administrative support to BSM ministerial staff, with a focus on the Campus Missionary Program and the Texas BSM Director of Training. The work includes clerical, financial, communication, and ministry-based duties, including coordinating Campus Missionary applications and interviews, maintaining files and databases, supporting intern training and travel, monitoring support-raising and stipends, and assisting with general office operations. This is a part-time position. The role requires active membership in a church supportive of the BGCT during employment and commitment to Christian principles, teachings, and traditional Baptist distinctives. The work involves regular office and administrative duties, in-person gatherings and retreats, and occasional physical tasks such as moving objects and reaching or bending.

Requirements

Earned associate degree in a related field or equivalent minimum of two years of proven experience in a related field.
Active membership in a church supportive of the BGCT during employment.
Commitment to Christian principles and teachings, professionally and personally, and knowledge of and commitment to traditional Baptist distinctives.
Proficient information management and client management skills, including confidentiality, attention to detail, organization, and multitasking.
Strong communication and interpersonal skills, including proficient spoken and written English and the ability to communicate professionally in person and by telephone.
Ability to establish and maintain effective working relationships with staff, vendors, churches, committees, and organizations.
Ability to read and prepare data, figures, and reports and visually inspect small details.
Ability to concentrate on fine detail with some interruption and focus continuously on tasks for 45–60 minutes.
Strong organization and time-management skills and ability to adapt to changing schedules.
Ability to understand related concepts and remember verbal and written assignments from a few hours to extended periods.
Proficient working knowledge of office software, including Google Docs, Google Sheets, Google email, Salesforce, and internet tools.
Ability to use up to 20 pounds of force occasionally and/or up to 10 pounds frequently to move objects; bend, reach, stoop, and climb step stools.
Ability to grasp, push, pull, carry, or otherwise manipulate objects and perform tasks requiring muscle action and foot and/or hand-eye coordination.

Responsibilities

Monitor and process Campus Missionary applications, maintain paper and electronic files and shared databases, coordinate interviews and travel, and forward application materials to relevant staff and offices.
Communicate with Campus Missionary applicants and appointees, collect replies and headshots, prompt quarterly updates, and maintain records for interns and candidates.
Coordinate fall and spring Campus Missionary interview days and attend required in-person gatherings, interviews, and training retreats.
Monitor Campus Missionary support-raising and giving, send updates and reports, and maintain records of pledges and giving progress.
Coordinate travel arrangements for Campus Missionary Intern training retreats and communicate arrangements or changes to participants.
Collect intern goal forms, enroll Campus Missionaries in designated programs, and coordinate monthly stipend requests with finance and administrative staff.
Respond to Campus Missionaries’ questions about stipend checks and communicate missing-check information to the Dallas office.
Update the Campus Missionary website with deadlines and application information as needed.
Complete administrative tasks for the Director of Training, including booking travel, mailing resources, and editing documents.
Provide general clerical support, maintain filing and record-retention systems, respond to ministry needs, handle calls and messages, and route high-priority communications.
Make travel arrangements; process correspondence; prepare and proofread documents; schedule and coordinate meetings, conferences, and church visits; and maintain staff schedules and organized files.
Serve as financial backup when the financial ministry assistant is out of the office, including FE reports and payments.
Maintain knowledge of campus ministry programs and provide accurate, timely information to requesters.
Comply with Baptist General Convention of Texas policies and procedures and applicable state and federal laws and regulations.