Administrative Assistant - Campus Ministry

Niagara University • Town of Lewiston, NY

4d • $16 - $17 • Onsite

About The Position

The Administrative Assistant provides clerical, receptionist, secretarial, and general administrative support to Niagara University's Mission Sector, Mission Office, and Campus Ministry under general supervision. The employee is the initial contact for Campus Ministry visitors and maintains working relationships with collaborators across university departments. The role supports the Directors of Mission Integration and Campus Ministry, as well as related programs, events, financial processes, liturgical activities, and student-worker operations.

The position includes supporting liturgical ministry and events at Alumni Chapel and elsewhere on campus; coordinating supplies and maintenance; processing deposits, reimbursements, purchase orders, expense reports, and payroll paperwork; maintaining budget spreadsheets; and supervising, training, and scheduling student employees. It also supports the Vincentian Mission Institute, Mission Committee, Vincentian Excellence Initiative, and Vincentian Scholars Program. The role requires maintaining the confidentiality of student and employee information during and after employment.

The work is usually performed while sitting, with some standing and possible stooping, kneeling, bending, crouching, lifting, walking, carrying, and other movements. Computer keyboard, calculator, cutting, labeling, and taping tasks involve extensive wrist and hand movement. The position requires English comprehension, budget-management skills, proficiency with common office machines and software, strong organization and attention to detail, sound judgment, and the ability to complete essential duties accurately with minimal direct supervision. A high school diploma is required; an associate degree is preferred. Three to five years of experience performing similar tasks is required.

Requirements

• High school diploma required.
• A minimum of 3–5 years of experience performing similar tasks is required.
• Ability to read and comprehend English sufficiently to understand forms, documentation, files, and information.
• Budget management skills.
• Proficiency with office machines, including a keyboard, calculator, computer, copier, and fax machine.
• Ability to receive telephone calls, respond to injuries, and communicate effectively with others.
• Computer literacy, including Microsoft Office and Google Suite, and ability to learn new software programs.
• Excellent organizational skills and attention to detail.
• Ability to perform essential job functions accurately with minimal direct supervision.
• Ability to exercise sound judgment to ensure timely processing and completion of assigned tasks.

Nice To Haves

• Associate degree preferred.

Responsibilities

• Provide administrative support to the Director of Mission Integration and the Director of Campus Ministry, including answering telephones, scheduling appointments, greeting visitors, and responding to sector-related questions.
• Assist with liturgical ministry at Alumni Chapel, including Sunday Mass materials, contacts, prayer requests, and funerals.
• Assist with University Masses and events in Alumni Chapel or elsewhere on campus, coordinating with other departments as needed.
• Order flowers and supplies for Alumni Chapel and schedule piano tuning and bell maintenance when needed.
• Submit part-time paperwork and maintain payroll for Chapel temporary employees.
• Submit work orders for Alumni Chapel and Campus Ministry.
• Maintain budget spreadsheets in the shared drive for Campus Ministry, Mission, and Alumni Chapel.
• Supervise, train, schedule, and maintain payroll for student employees.
• Schedule daily and Sunday Mass intentions for Alumni Chapel.
• Assist with programs and events conducted by each department as needed.
• Process weekly deposits for Sunday collections, Mass intentions, weddings, and events.
• Process reimbursements, purchase orders, and expense reports.
• Assist the Campus Minister when needed.
• Assist the Director of Mission Integration with the Vincentian Mission Institute, Mission Committee, and Vincentian Excellence Initiative for mission formation.
• Coordinate aspects of the three-day Vincentian Mission Institute conference on campus.
• Assist with the Vincentian Scholars Program, including scheduling, room assignments, and events.
• Maintain confidentiality of student and employee personal information and other confidential materials during and after employment.
• Answer telephones, take messages, screen visitors, schedule appointments, and maintain the office calendar.
• Create, input, and maintain spreadsheets, databases, correspondence, and documents.
• Perform administrative tasks such as requisitions, deposits, and submitting reimbursement forms.
• Perform other duties as assigned.

Benefits

• Low-cost health benefits.
• 403(b) employer contribution.
• Affordable tuition at Niagara University for the employee and discounted tuition for eligible immediate family members.
• Holidays and paid time off.
• Free parking.
• On-site dining options.
• Fresh coffee at Tim Horton's and Starbucks.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED