Executive Assistant

Sunflower Bank NA•Houston, TX

1d•Onsite

About The Position

Sunflower Bank, N.A. is hiring a full-time Executive Assistant in Houston, Texas. The position provides diverse and confidential administrative support to senior management and teams, including extensive calendar management. The Executive Assistant supports administrative and office needs, coordinates travel, processes expenses, and gathers and reports information for executives. The role may also involve organizing in-person meetings and off-sites and managing competing objectives, projects, and activities in a responsive, personable manner. Success requires strong organizational skills, attention to detail, and the ability to manage individual tasks and shared team responsibilities effectively.

Requirements

At least 4 years of administrative experience, preferably supporting a sales, commercial banking, or fast-paced corporate environment.
Advanced proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word.
Familiarity with virtual meeting platforms.
Exceptional time management and interpersonal communication skills.
Acute attention to detail and strong organizational skills.
Post-secondary degree or equivalent practical experience in business administration or a related field.
Ability to work flexible hours; work hours will vary.

Nice To Haves

Administrative experience supporting a sales, commercial banking, or fast-paced corporate environment.
Post-secondary degree in business administration or a related field.
Experience with Microsoft Office Suite and virtual meeting platforms.

Responsibilities

Maintain dynamic calendars for multiple senior sales directors or vice presidents and proactively resolve priority conflicts.
Coordinate internal strategy sessions and external client pitches or earnings calls.
Manage meeting logistics, including conference room bookings, Microsoft Teams setup, and dial-in information.
Coordinate with clients and distribute materials for events held outside the office.
Serve as a professional initial point of contact for high-net-worth clients, corporate partners, and internal stakeholders.
Handle incoming inquiries, route client requests to account executives, and draft professional correspondence.
Track client follow-up items and assist with CRM database updates and pipeline tracking.
Compile, format, and proofread sales reports, pitch decks, and financial presentation materials using PowerPoint and Excel.
Gather analytics and generate weekly or monthly sales metrics reports for executive review.
Process complex travel itineraries, corporate travel arrangements, and monthly expense reports accurately.
Maintain discretion regarding sensitive client financial data, account metrics, and internal banking strategies.
Comply with corporate compliance, risk management frameworks, internal security policies, applicable industry laws and regulations, and company policies and procedures.
Support management with administrative tasks and manage office needs.
Organize in-person meetings and off-sites as needed.