Event Specialist Jobs

About The Position

Requirements

• Be based in Pittsburgh, Pennsylvania.
• Have corporate event experience, including experience with complex, large-scale events and smaller executive-level events.
• Have experience executing events to a high standard and improving event content and customer experience.
• Be fluent in English and have strong communication skills.
• Be resourceful, solutions-minded, and able to remain composed under pressure and navigate ambiguous situations.
• Be able to think quickly and problem-solve on the fly.
• Be organized, detail-oriented, and self-starting.
• Enjoy building customer relationships and providing customer service.
• Have experience with group facilitation and managing group dynamics.
• Be available to work flexible hours, including nights and weekends as needed.
• Be willing to travel within the local region.
• Have strong interpersonal and customer service skills, particularly in fast-paced situations.
• Be able to handle varied tasks and projects.
• Be comfortable interacting with large crowds.
• Be able to lift, slide, and carry up to 30 pounds and stand for extended periods.

Responsibilities

• Attend virtual planning meetings with corporate and nonprofit partners, event hosts, coordinators, and other parties.
• Take ownership of on-site event execution, including setup, coordinating with the on-site team, teardown, cleaning, problem-solving, and supporting a high-quality customer experience.
• Represent Visit.org and act as a leader and problem solver at events.
• Align roles and responsibilities among the event host, nonprofit organization, venue, additional staff, and corporate partner.
• Manage guest check-in and provide a warm, friendly welcome.
• Address issues such as missing supplies, late staff, and technology challenges.
• Escalate issues to the Events Team when needed.
• Send updates, photos, and videos to the Events Team throughout the event.
• Help break down events, clean the site, and repackage and ship materials back to the distribution center.
• Pack supplies, add shipping labels, and load boxes as needed.

Benefits

• Competitive hourly rate.
• Opportunity to do meaningful and impactful work.
• Opportunity to meet social impact-minded individuals.
• Opportunity to build experience for a resume.
• Potential for recurring freelance employment with Visit.org.