Trade Show & Event Specialist

Ivoclar North America•Amherst, NY

About The Position

Ivoclar is seeking a highly organized, results-driven Trade Show & Events Specialist to join its collaborative North America Marketing team. The role supports the Trade Show & Events Manager in planning, coordinating, executing, and evaluating live, virtual, and hybrid trade shows, sales meetings, customer events, and special programs. It manages event logistics, trade show assets and inventory, and communications with vendors and internal stakeholders. The work supports brand visibility, qualified lead generation, and sales and marketing objectives. The position is located in Amherst, NY. The salary range is $58,000–$72,000 annually, depending on experience, qualifications, and location; final compensation will be determined during the interview process.

Requirements

Ability to present Ivoclar with tact and maturity when interacting with people at all levels, both inside and outside the company.
Ability to multitask, pay attention to detail, take direction, and work flexibly as a team player.
Well organized and able to work under tight deadlines.
Strong verbal and written communication, interpersonal, and phone skills.
Strong knowledge of Outlook, MS Word, Excel, PowerPoint, and the internet.
Candidates must be legally authorized to work in the United States on a permanent basis; the position is not eligible for employer-based visa sponsorship now or in the future.

Nice To Haves

Bachelor’s degree in Marketing, Communications, Event Management, Business Administration, Hospitality, or a related field preferred.
1 to 2 years of relevant experience preferred.

Responsibilities

Assist in planning, coordinating, and executing regional, state, national, and industry trade shows, conferences, roadshows, laboratory meetings, and customer-facing events.
Support event logistics, including registration, shipping, booth setup and teardown, travel arrangements, hotel accommodations, catering, and on-site event management.
Coordinate timelines, project plans, event checklists, and communication schedules.
Provide on-site support before, during, and after events, including exhibit setup, attendee engagement activities, and post-event wrap-up.
Support virtual and hybrid events, webinars, and digital trade show programs.
Maintain trade show inventory, including booth properties, promotional materials, literature, signage, giveaways, demonstration equipment, and marketing collateral.
Coordinate preparation, shipping, tracking, and return of exhibit materials and equipment.
Collaborate with Marketing and Sales teams on event marketing campaigns and attendee engagement initiatives.
Support booth staffing logistics and communicate event expectations, schedules, and objectives to participating team members.
Assist in developing creative strategies to increase booth traffic, customer engagement, and overall event effectiveness.
Liaise between internal departments and external vendors, venues, freight providers, exhibit houses, and service contractors.
Maintain event calendars, schedules, and planning documents.