Trade Show & Events Specialist

Insitu•Bingen, WA

16h•Hybrid

About The Position

Trade Show & Events Specialist is a key role in planning and executing defense and aerospace trade shows as well as important internal company events and all-hands meetings. This role requires strong coordination skills and an eye for detail to create successful, well-run events that showcase work and keep teams connected and informed. Insitu is a pioneer in the design, development, product and operation of high-performance, cost-effective uncrewed aircraft systems. Based in Bingen, WA, our technologies help defense and government customers around the globe make quicker, more informed decisions to get the warfighter home safely.

Requirements

Minimum 3 years of hands-on experience in event planning, trade show coordination, or similar project management roles.
Bachelor’s degree with 6–9 years of related professional experience, or a master’s degree with 4–7 years; comparable advanced experience or certificate program may also be considered.
Demonstrated ability to manage complex logistics for exhibit setups, including technology or product displays; experience with basic inventory management of event assets.
Proven track record of managing multiple projects simultaneously, with excellent follow-through and proactive coordination.
Exceptional attention to detail and strong organizational and time management skills.
Outstanding critical thinking, interpersonal, problem-solving, and communication skills; able to effectively present ideas and respond to stakeholder and vendor inquiries.
Highly adaptable and able to thrive under pressure; skilled at multitasking and shifting priorities while delivering high-quality event experiences.
Strong project management skills — able to develop and execute plans, hold teams accountable, and pivot as needed to overcome challenges.

Nice To Haves

Bachelor’s degree in marketing, communications, event management, hospitality, or a related field.
Previous experience supporting defense, aerospace, or similarly regulated and technical industries.
Experience in creating effective trade show materials; understanding customer experience and needs.
A reputation for bringing fresh creative thinking to events and trade shows.

Responsibilities

Plan, organize, and execute company trade shows and internal events, including major industry exhibitions, all-company meetings, and customer engagements.
Work closely with internal teams and external partners to define event objectives, requirements, and success criteria.
Develop event scope and display strategies, manage budget, monitor expenditures, and ensure on-time, on-budget delivery.
Serve as primary point of contact onsite to coordinate schedules, facilitate media/customer interactions, and deliver excellent attendee experiences.
Ensure facility clearances for internal events and adhere to all company compliance protocol.
Provide ad hoc event marketing, support speaking engagements, contribute to product branding and conduct customer and market research as needed.
Consult on Trade Show schedule and provide recommendations and insight on most effective events to attend.
Develop, monitor, and track key metrics for trade show and event engagement; identify creative approaches to increase meaningful leads.