Trade Show Coordinator
About The Position
The Trade Show Coordinator will be responsible for planning, developing, and implementing trade shows to strategically gain a vast support structure for RAM Clinics. This role involves sourcing relevant trade show opportunities, building and maintaining strategic relationships with professional groups, and registering for trade shows to recruit medical, dental, vision, and veterinary professionals, CORE team members, and general support volunteers. The coordinator will also be responsible for booking travel, lodging, and other necessary arrangements, preparing shipping of trade show elements, and developing promotional materials and displays. A key aspect of the role is to actively pursue speaking opportunities, follow up with attendees, and prepare reports on trade show outcomes. Additionally, the coordinator will work with the Volunteer Manager to find opportunities for certifications and continuing education, recommend new trade show opportunities, and serve as an ambassador for RAM, motivating attendees to learn more about the mission and mobilizing support.
Requirements
- Must have a bachelor's degree or equivalent work experience.
- Long distance travel 75% of the time.
- Must be proficient in verbal, nonverbal, and written communication skills.
Responsibilities
- Work with Volunteer Manager to plan, develop, and implement trade shows to strategically gain a vast support structure.
- Source relevant trade show opportunities.
- Build strategic relationships with professional groups that conduct national & regional trade shows.
- Maintain previously developed partnerships to allow RAM free or discounted booth space at trade shows.
- Register for national and regional trade shows with the purpose of recruiting medical, dental, vision, and veterinary professionals, CORE team members, and general support volunteers for RAM Clinics.
- Effectively enlist new volunteers to grow the CORE program and work with Senior Volunteer Coordinator (CORE) to give a smooth handoff of prospective CORE team members.
- Book all travel, booth, lodging, and other things necessary to conduct each trade show.
- Preparing shipping of trade show elements to and from the trade show location.
- Prepare all trade show online projects.
- Assist in developing promotional materials for recruiting at trade shows.
- Prepare all displays, handouts, and give aways for each conference.
- Actively pursue opportunities to speak in front of groups at trade shows about RAM and the RAM Mission.
- Responsible for follow up with attendees after each trade show to gain support.
- Prepare reports to show growth of professional, CORE, and supporters from trade show attendance.
- Work with Volunteer Manager to find ways to provide opportunities for professionals, CORE and CITs to earn Certifications and Continuing Education related to RAM and volunteering.
- Recommend new trade show opportunities, and improvements for each event to Volunteer Manager.
- Be a positive force to directly impact the growth of the RAM Mission by serving as an ambassador of RAM.
- Assist in mobilizing others for support at the largest trade shows.
- Motivate attendees to want to learn more about RAM and our Mission.
- Utilize effective communication channels to grow the CORE program, RAM’s professional base of volunteers, professional schools, and others to support RAM.
- Actively promote RAM’s presence at trade shows.
- Provide updated information on trade show activities and results to the Volunteer Manager.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
