Trade Show & Event Specialist
About The Position
Ivoclar is seeking a highly organized, results-driven Trade Show & Event Specialist to join its North America Marketing team in Amherst, New York. The position supports the Trade Show & Events Manager in planning, coordinating, executing, and evaluating live, virtual, and hybrid trade shows, sales meetings, customer events, and special programs. The specialist manages event logistics, maintains trade show assets and inventory, coordinates communications with vendors and internal stakeholders, and helps ensure events enhance brand visibility, generate qualified leads, and support sales and marketing objectives. The role includes supporting event marketing and attendee-engagement initiatives in collaboration with Marketing and Sales, coordinating event materials and logistics, and providing on-site event support. The ideal candidate is organized, detail-oriented, customer-focused, and able to manage multiple projects in a fast-paced environment. Candidates must be legally authorized to work permanently in the United States; employer-based visa sponsorship is not available now or in the future.
Requirements
- Ability to present Ivoclar with tact and maturity when interacting with people at all levels inside and outside the company.
- Ability to multitask, pay attention to detail, take direction, and work flexibly as a team player.
- Well organized and able to work under tight deadlines.
- Excellent verbal and written communication, interpersonal, and phone skills.
- Strong knowledge of Outlook, MS Word, Excel, PowerPoint, and the internet.
- Must be legally authorized to work in the United States on a permanent basis; employer-based visa sponsorship is not available now or in the future.
Nice To Haves
- Bachelor’s degree in Marketing, Communications, Event Management, Business Administration, Hospitality, or a related field.
- 1 to 2 years of relevant experience.
Responsibilities
- Assist in planning, coordinating, and executing regional, state, national, and industry trade shows, conferences, roadshows, laboratory meetings, and customer-facing events.
- Support event logistics, including registration, shipping, booth setup and teardown, travel arrangements, hotel accommodations, catering, and on-site event management.
- Coordinate timelines, project plans, event checklists, and communication schedules.
- Provide on-site support before, during, and after events, including exhibit setup, attendee engagement activities, and post-event wrap-up.
- Support virtual and hybrid events, webinars, and digital trade show programs.
- Maintain trade show inventory, including booth properties, promotional materials, literature, signage, giveaways, demonstration equipment, and marketing collateral.
- Coordinate the preparation, shipping, tracking, and return of exhibit materials and equipment.
- Collaborate with Marketing and Sales teams on event marketing campaigns and attendee engagement initiatives.
- Support booth staffing logistics and communicate event expectations, schedules, and objectives to participating team members.
- Assist in developing creative strategies to increase booth traffic, customer engagement, and overall event effectiveness.
- Serve as a liaison between internal departments and external vendors, venues, freight providers, exhibit houses, and service contractors.
- Maintain event calendars, schedules, and planning documents.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
