Contract Manager Jobs

About The Position

Requirements

• Bachelor’s degree in Business Administration or a related field, with extensive advanced education and/or training in supply chain management, public procurement planning, and contract compliance.
• At least 10 years of progressively responsible administrative and management experience in materials, equipment, or service contract development and/or program management, or public procurement.
• Certification from an accredited procurement program, such as NCMA, CPCM, an NIGP-sponsored program, or the Federal Acquisition Institute.
• Extensive knowledge of program and project scheduling, coordination, management, and resource monitoring, including costs, work, and performance.
• Extensive knowledge of public-sector procurement and contracting principles and practices.
• Extensive knowledge of supply-chain practices and inventory material planning and management.
• Knowledge of major transit systems and significant trends, changes, and needs in public transportation.
• General knowledge of the Authority’s business goals and objectives.
• Knowledge of purchasing, contract administration, logistics, and material control in public and private sectors.
• Knowledge of procurement, materials-management, and logistics concepts and their application in transit.
• Knowledge of project-management principles, practices, and strategies for administration, management, and planning in a large-scale organization.
• Knowledge of rules and regulations affecting procurement functions and contracting processes.
• Knowledge of procurement and supply-chain software applications.
• Excellent supervisory and management skills, including the ability to manage staff and interact effectively with stakeholders across departments and organizational levels.
• Excellent written and verbal communication skills.
• Strong reporting, presentation, analysis, and recommendation-development skills for different audiences.
• Reporting-tool and data-management skills, advanced spreadsheet-analysis skills, and forecasting-tool skills.
• Skill with MS Office applications and business applications such as Maximo, Windchill, and PeopleSoft FSCM.
• Ability to read and interpret procurement policies and procedures and analyze and implement efficient contracting processes.
• Ability to adapt to shifting priorities, demands, and timelines while balancing multiple projects and tasks.
• Ability to communicate effectively orally and in writing at all organizational levels.
• Ability to manage, mentor, and train staff and understand Authority policies, procedures, regulations, and agreements when managing and evaluating staff.
• Ability to manage multiple projects or initiatives under demanding time constraints while delivering high-quality service to internal and external customers.
• Strong attention to detail and ability to organize, prioritize, and manage multiple tasks in a dynamic environment.
• Ability to establish and maintain effective working relationships with internal customers, external departments, and vendors.
• Ability to plan, assign, schedule, and review work; ensure quality standards; hire, terminate, train, develop, and evaluate staff; administer corrective action; and plan organizational structure and job content.
• Proficiency with Microsoft Word, Excel, Access, PowerPoint, Outlook, Project, SharePoint, and Skype, and with financial and ERP applications such as Oracle/PeopleSoft, Maximo, and Windchill.

Nice To Haves

• Transit-industry and/or public-agency acquisition-planning and contract-management experience.

Responsibilities

• Establish and implement SCM policies, programs, processes, and risk-management practices; own and improve SCM contract-management processes and policies.
• Communicate program and project execution to senior management across WMATA departments and serve as the first escalation level for issues that cannot be resolved by managers or project teams.
• Build relationships with transit operations and WMATA support-office leadership to manage acquisition planning and contract compliance activities.
• Work with budget and transit-services leadership on departmental budgets, financial forecasting, management reporting, and vendor and contract performance metrics.
• Serve as the primary contact for WMATA’s VMI program; develop and implement related policies and procedures and ensure inventory activities meet quality standards and service-level agreements while minimizing costs.
• Advise transit operations leaders on acquisition strategies, planning, vendor management, contract management, and execution; advise technical evaluation teams on source-selection strategy and evaluation documentation.
• Manage, supervise, and evaluate assigned personnel, including hiring-related selection, work assignments, performance management, discipline, grievances, training, professional development, mentoring, and coaching.
• Monitor pre-solicitation development and coordinate solicitation activities with Procurement for transit operations material and service needs.
• Audit finalized pre-solicitation documents for compliance with the WMATA Procurement Procedure Manual.
• Audit and monitor transit operations contract management for compliance with contract terms; report contract status, vendor performance, and cost effectiveness.
• Develop project and program plans to streamline contracting and improve statements of work and cost estimates; lead implementation and assess results.
• Monitor procurement actions and contract spend to support continuity of transit service; identify potential delays or interruptions and assist with procurement issues.
• Advise internal transit operations offices on maintenance-material needs and procurement methods for long-term solutions; participate in planning, requirements reviews, sustainment reviews, and related meetings.
• Address applicable federal transit and local-government rules, regulations, and audit findings; manage SCM internal audit issues and coordinate responses with department leadership.
• Monitor and report major procurement actions and contract performance to senior leadership.
• Develop and document KPIs for reporting, audits, MIPN processes, and contract compliance, and recommend improvements.
• Serve as COTR on procurement and service contracts and supervise subordinate staff COTR activities.
• Implement and monitor prompt-payment procedures, maintain payment documentation, and ensure contract files are audit-ready.
• Assist in developing the Authority’s pre-negotiation position for contract establishment, modifications, claims, and closeouts.
• Collaborate with SCM on processes for maintaining transit-operation material needs and inventory stock levels based on usage and demand forecasts.
• Ensure transit operations offices follow WMATA procurement policies when acquiring goods and services.
• Monitor procurement initiations and follow up with Procurement and related offices to establish timely contract agreements.
• Ensure assigned programs are completed on time, within budget, aligned with SCM goals and Authority direction, and cost beneficial.
• Promote awareness and accountability regarding safety policies and procedures, encourage reporting of safety concerns, and support the Agency Safety Plan, Safety Management System requirements, and just-culture principles.