Bookstore Manager Jobs

About The Position

Requirements

• High school diploma or equivalent.
• Job-related experience is required; no duration is specified.
• Ability to be bonded.
• Valid Arizona DPS Level I IVP Fingerprint Clearance Card.
• Criminal background clearance.
• Completion of pre-employment proficiency tests.
• Skills in operating standard office equipment, performing standard bookkeeping, preparing and maintaining accurate records, and using relevant software applications.
• Knowledge of basic mathematics, including calculations with fractions, percentages, and ratios; ability to read manuals, write in prescribed formats, present information, and solve practical problems.
• Knowledge of bookkeeping principles and practices, standard office machines, office methods and practices, and basic computer applications.
• Ability to schedule activities or meetings; gather, collate, and classify data; and use basic job-related equipment.
• Ability to work with diverse individuals and circumstances, use defined processes, interpret guidelines independently, and identify issues and develop action plans.
• Attention to detail; communication with diverse groups; ability to meet deadlines and schedules, work with frequent interruptions, and handle detailed information and data.
• Ability to perform the physical demands described, including occasional lifting, carrying, pushing, and pulling; some stooping, kneeling, crouching, or crawling; and significant fine-finger dexterity.

Responsibilities

• Assist district auditors by providing supporting documentation and information about internal processes.
• Collect funds from student events, including ticket sales, yearbook purchases, club fundraisers, and student class fees.
• Compile financial information for the site, including gift and donation funds, capital funds, and traveler fees.
• Maintain financial records for student activities and events, ensuring records are complete, available, and compliant with district policy and regulatory guidelines.
• Monitor financial procedures with individuals responsible for school-site financial operations, including student activities, fundraisers, the bookstore, the Athletic Department, and student clubs.
• Participate in site administrative team meetings, in-service training, and workshops to convey or gather information needed for the role.
• Perform general and program-specific clerical functions, such as distributing purchase orders, scheduling, copying, and faxing.
• Prepare written materials and financial information to document activities, provide references, convey information, and meet financial, legal, or administrative requirements.
• Process financial information, including ticket cash boxes, tax credit and donation information, and check requisitions.
• Reconcile financial data to maintain accurate account balances and ensure compliance with accounting practices.
• Request quotations from vendors, the warehouse, and district office staff to obtain cost information and support purchasing.
• Research financial discrepancies to verify accuracy and follow established procedures before processing.
• Respond to staff, students, parents, and administrators regarding student and site financial procedures, providing information, direction, or referrals.
• Perform other related duties as assigned to support efficient and effective work-unit operations.