Executive Assistant / Office Manager
Rad Hires • New York, NY2d • Hybrid
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EA / Office Manager
Rad Hires•New York, NY
•Hybrid
About The Position
This part-time contractor role combines executive support for the Founder and President with office management for a small, close-knit woman-owned telecom and IT services company in New York City. The role supports the Founder’s calendar and meetings, prepares and finalizes documents, and provides administrative assistance when her personal assistant is away. It also handles office operations, insurance coordination, supplies, events, client visits, and other office needs. Priorities vary with the Founder’s travel, client visits, and meeting schedule. The position is 25–30 hours per week on Eastern Time. Mondays and Tuesdays are all-hands days with longer hours; Wednesday through Friday is flexible and depends on the Founder’s schedule. Work is hybrid in Midtown, New York City, or fully remote from Latin America. The engagement is as a contractor through Rad Hires, with compensation in USD. The role reports to the Founder and President.
Requirements
- Senior experience as an executive assistant and/or office manager; this cannot be a first office assistant job.
- Previous roles with direct responsibility for office management.
- Strong organizational skills to manage several calendars and changing priorities.
- Professional English; must understand others clearly and be clearly understood.
- A stable work history showing longevity in previous roles.
- Ability to occasionally stay late to finish an urgent project or meet a deadline.
Nice To Haves
- Hardworking, punctual, and motivated to do excellent work.
- A can-do attitude and willingness to take on responsibilities beyond a narrow job description.
- Smart, flexible, and comfortable wearing many hats.
- Ability to adapt easily when the day’s plan changes.
Responsibilities
- Review the Founder’s and team’s calendars daily and track upcoming calls and meetings.
- Prepare documents needed for meetings and create and finalize documents on deadline.
- Act as the Founder’s administrative assistant when her personal assistant is out.
- Review E&O and workers’ compensation policies, ensure premiums are paid on time, and check that coverage is adequate.
- Order office supplies and help keep the office running smoothly.
- Coordinate off-sites, holiday parties, and holiday gifts.
- Assist with visiting clients and other activities taking place in the office.
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What This Job Offers
Job Type
Part-time
Career Level
Senior
Education Level
No Education Listed
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