Maintenance Manager Assistant

State of Iowa•Fairfield - 52556 - Jefferson County, IA

1d•Onsite

About The Position

The Iowa Department of Transportation is seeking a dedicated, detail-oriented Maintenance Manager Assistant to support daily maintenance operations across the district. The role provides administrative and operational support to district maintenance leadership and helps plan, monitor, and coordinate district maintenance activities. The position is located in Fairfield and requires travel as needed. The stated schedule is 8:00 a.m. to 4:30 p.m., Monday through Friday. The position is classified as Engineering Office Assistant 2. Duties include preparing spreadsheets and reports, analyzing maintenance activity data, tracking budgets and expenditures, coordinating purchasing, maintaining district records, providing technical support and training to field staff, and assisting with personnel and administrative functions. The Iowa Department of Transportation identifies its core values as Safety First, People Matter, Customer Focused, Servant Leadership, and Integrity Without Exception. The State of Iowa offers a competitive pay and benefits package, opportunities for professional growth and development, paid time off, retirement benefits, and employee discount programs. Reasonable accommodations are available to applicants and employees with disabilities. The State participates in E-Verify and complies with federal Right to Work laws.

Requirements

Meet at least one of the listed minimum qualification pathways: high school graduation, GED, or equivalent plus five years of qualifying full-time experience; five years of combined qualifying education and/or experience, with 30 semester hours of accredited college or university coursework counting as one year of experience; or qualifying current, continuous State executive branch experience.
Qualifying experience may be in highway design, maintenance, construction, or materials, or in administrative support in inventory management, training programs, administrative recordkeeping, or closely related areas.
The State executive branch experience pathway requires current, continuous experience that includes 18 months of full-time work as an Engineering Office Assistant 1 or three years of full-time work experience in highway design, maintenance, construction, or materials.
Travel as needed.

Responsibilities

Provide administrative and operational support to the District Maintenance Manager and District Operations Manager, including preparing spreadsheets, generating reports, and analyzing maintenance activity data using Microsoft Office, RMS, Workday, and other required systems.
Assist with planning, developing, and monitoring district maintenance operations, including tracking budgets, reviewing expenditures, maintaining annual work program data, and supporting resource prioritization.
Coordinate purchasing by obtaining quotes, preparing purchase orders and vouchers, tracking materials, and communicating procurement details to garages, HMS staff, and budget personnel.
Update and maintain district records for winter operations, material inventories, vehicle service and inspection needs, sign inventory tracking, and Adopt-A-Highway program documentation.
Provide frontline technical support to field staff, train employees on software and hardware systems, maintain expert-level understanding of related applications, and assist with access issues.
Support personnel and administrative functions, including FTE management, staffing updates, overtime monitoring, training coordination, reviewing agreements with external agencies, and preparing correspondence and memoranda.