Administrative Assistant Jobs in San Antonio, TX

About The Position

Requirements

• Experience in an Administrative Assistant role
• Fire Protection/Fire Alarm administrative experience is a plus
• Current use of MS Office Suite (Word, Excel) in a proficient manner
• Ability to analyze and revise operating practices to improve efficiency
• Detail oriented and comfortable working in a fast-paced office environment
• Exceptional communication skills
• Superior organization skills and dedication to completing projects in a timely manner
• Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.

Nice To Haves

• Fire Protection/Fire Alarm administrative experience is a plus

Responsibilities

• Manage workflow ensuring that deadlines are met and work is completed correctly
• Handle fire alarm permitting and gather all that is needed to provide to designers to their job immediately after receiving folder.
• Communicate between sales, management, and designer as needed.
• Submit jobs for permitting and pay fees online to necessary AHJs (Authority Having Jurisdictions) and monitor permit status daily.
• Tracking design process and expectancies.
• Be able to answer questions on weekly meetings where we stand on getting job permitted, or state what may still be needed.
• Create closeouts when jobs are completed and file accordingly.
• Take all necessary documents and place in job file as they are created.
• Assist in training staff members and new hires
• Implement and monitor programs as directed by management, and see the programs through to completion
• Generate memos, emails and reports when appropriate
• Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines

Benefits

• Competitive compensation
• Pay is on a weekly cycle, every Friday
• Career Advancement Opportunities
• Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
• Company paid short and long-term disability
• Immediately vested in our 401(k) company match
• Full-time employees participate in our Shared Ownership Program which offers a monetary bonus aligned to the company's long-term success. This program fosters an ownership mindset and ensures that every employee meaningfully shares in the success they help create.
• Exceptional guidance and support from our managers
• Collaborative culture & environment
• Robust training opportunities with company reimbursement upon achieving required licensing
• Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
• Opportunity to work alongside some of the best talent in the fire protection industry