Administrative Assistant Sr

Jobs for Humanity • San Antonio, TX

2d

About The Position

We are seeking a proactive, service-oriented individual with excellent communication, administrative, and customer service skills who can thrive in a fast-paced environment while embracing teamwork. The role performs a wide variety of administrative functions at a site supporting a growing workforce of engineers, technicians, and other professionals. It requires strong attention to detail, organizational skills, independent work, and effective communication. The position contributes to safe and repeatable spaceflight and the history of space exploration.

Requirements

• Experience in an administrative environment is required.
• Exceptional organizational and time-management skills.
• Strong attention to detail and accuracy.
• Discretion and ability to handle confidential information.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other administrative software.
• Excellent interpersonal and communication skills.
• Ability to multitask and work efficiently in a fast-paced environment.
• Ability to leverage AI tools to increase efficiency and accuracy.

Nice To Haves

• A bachelor's degree is often preferred but not always mandatory.
• Excellent computer skills with Microsoft Excel and other Microsoft Office software.
• Excellent written and verbal communication skills.
• Understanding of and ability to apply continuous improvement.

Responsibilities

• Schedule meetings, manage complex calendars for multiple executives, and coordinate logistics such as room bookings.
• Arrange domestic and international travel, including flights, hotels, and ground transportation, and process expense reports.
• Screen and prioritize incoming calls and emails; draft and proofread correspondence, including memos, reports, and presentations.
• Organize and maintain confidential files, records, and databases in physical and digital formats.
• Serve as a point of contact between executives, staff, and external stakeholders.
• Assist with project planning and execution.
• Participate in planning and executing employee engagement activities to foster a positive work environment.
• Assist in preparing reports and tracking expenditures or budgets.
• May provide direction or mentorship to junior administrative staff.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed