Administrative Assistant

Gonzaba Medical Group•San Antonio, TX

5d•Onsite

About The Position

The Administrative Assistant supports the Practice Administrator by performing complex administrative tasks that require initiative, independent judgment, and exceptional customer service. The position has no supervisory responsibilities and requires accurate, timely work and strict confidentiality. The role is based at the Main MSO, 720 Pleasanton Rd., San Antonio, Texas. Depending on the task, work may take place in a clinical setting or an office setting within a clinical environment, with exposure to conditions common to a clinic.

Requirements

High school diploma or GED certificate.
At least one year of experience as an executive assistant, administrative assistant, or in a closely related position.
Knowledge of word-processing, spreadsheet, and email software, and Internet browsers.
Clear driving record, a Class C Texas Driver’s License, and a personal vehicle.
Ability to perform the physical requirements of the job, including manual dexterity; sitting, standing, stooping, reaching, kneeling, crouching, bending, and walking; lifting up to 25 pounds; and close vision and adjusting focus.
A criminal background is required.

Nice To Haves

Certificate as an Administrative Assistant or Medical Office Specialist.
Associate degree or higher in Business Administration, Healthcare Administration, or a closely related field.
Two years of experience as an executive assistant, administrative assistant, or in a closely related position.
Knowledge of desktop and mobile productivity and organizational tools.

Responsibilities

Provide daily support to the Practice Administrator.
Coordinate communication with department leaders, physicians, and other employees as directed.
Manage calendars, arrange meetings, create agendas, and track meeting action items.
Compose correspondence requiring knowledge of methods, procedures, policies, or other information.
Prepare reports, spreadsheets, presentations, and meeting minutes.
Track deadlines, assignments, and pending projects.
Assist with special projects and process improvement initiatives as needed.
Maintain working knowledge of Gonzaba Medical Group software and systems as needed.
Handle expense reporting, invoicing, and basic accounting tasks.
Maintain office supplies and manage inventory.
Use electronic filing and other organization or productivity tools.
Exercise discretion and independent judgment and maintain strict confidentiality.
Perform other duties as assigned.