Administrative Assistant Jobs in Raleigh, FL

About The Position

Requirements

• 2–4 years of related experience.
• Strong organizational and time-management skills, including the ability to manage multiple priorities.
• Strong attention to detail and commitment to accuracy.
• Ability to exercise sound judgment, initiative, discretion, and diplomacy.
• Ability to work with limited supervision and independently complete assigned work.
• Strong written and verbal communication skills.
• Ability to work effectively with employees at multiple organizational levels, visitors, and external stakeholders.
• Proficiency with common office productivity tools for email, calendars, documents, spreadsheets, presentations, and collaboration.
• Ability to appropriately handle confidential or sensitive information.
• Ability to adapt to changing priorities in a fast-paced project-site environment.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams, and ability to create and maintain professional documents, spreadsheets, presentations, correspondence, calendars, and meeting materials.

Responsibilities

• Provide day-to-day administrative support to project management, functional teams, and site personnel.
• Coordinate meetings, calendars, conference rooms, and project activities; prepare and distribute meeting information and action items.
• Coordinate project-site logistics, including visitor arrangements, workspace and seating coordination, and support for new employee arrivals.
• Support project onboarding and help ensure new employees have the information and resources they need when arriving at the site.
• Coordinate administrative service requests, including catering, nameplates, office supplies, meeting support, and other site requirements.
• Prepare correspondence, presentations, reports, spreadsheets, organizational charts, and other project documentation.
• Review documents and correspondence for accuracy, completeness, formatting, and professional presentation.
• Maintain project administrative records, files, distribution lists, contact information, and other shared resources.
• Coordinate travel arrangements and prepare detailed expense reports as required.
• Communicate and coordinate with employees, project leadership, Human Resources, Information Technology, facilities, vendors, visitors, and other stakeholders to resolve administrative needs.
• Handle confidential and sensitive information with appropriate discretion.
• Monitor multiple requests and priorities, anticipate potential issues, and elevate matters requiring management attention.
• Identify opportunities to improve administrative processes and help maintain efficient, consistent project-site operations.
• Provide backup administrative support across the project and assist other administrative team members during periods of high workload.

Benefits

• Robust benefits intended to support employees' well-being and time to recharge; specific benefits are not detailed in the posting.