Executive Administrative Assistant
About The Position
Mayvin is seeking an experienced Executive Administrative Assistant to provide high-level administrative and operational support to senior leadership in support of the FBI’s Strategic Workforce for Intelligence, Finance, and Technical Administration (SWIFT) mission. The role coordinates executive schedules, manages correspondence, prepares reports and briefings, organizes meetings, and tracks administrative actions to help ensure organizational priorities are completed on time. The ideal candidate has strong organizational, communication, and multitasking skills and can maintain confidentiality, support executive decision-making, and facilitate efficient daily operations across FBI Units and Sections. The position is full-time, based in Washington, DC, and works a day shift. It requires U.S. citizenship and an active Top Secret clearance. The salary range is $105,054–$125,567, with no travel expected.
Requirements
- Must be a U.S. citizen.
- Must have an active Top Secret clearance.
- Bachelor’s degree from an accredited college or university, or ten or more years of relevant experience.
- At least eight years of general office or executive administrative support experience.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Strong verbal and written communication skills, including the ability to prepare, review, and edit professional correspondence, reports, meeting minutes, and briefing materials.
- Ability to manage multiple priorities, coordinate administrative activities, and maintain accuracy and attention to detail in a fast-paced environment.
Nice To Haves
- Previous experience providing executive-level administrative support within the FBI, Department of Justice, or another federal government agency.
- Experience reviewing and formatting official correspondence, information papers, reports, taskers, and executive briefing materials according to established government standards.
- Experience participating in Integrated Product Teams (IPTs) or working groups focused on improving administrative processes, procedures, and organizational efficiency.
- Familiarity with federal government administrative procedures, records management requirements, and handling sensitive or classified information.
- Demonstrated ability to coordinate with senior leadership, manage competing deadlines, and support multiple organizational Units and Sections.
Responsibilities
- Provide high-level administrative and operational support to senior FBI leadership, management personnel, and designated Units and Sections.
- Manage executive calendars, coordinate meetings, schedule appointments, and arrange official travel.
- Prepare, review, and distribute correspondence, memoranda, reports, presentations, briefing materials, and other administrative documentation.
- Coordinate executive meetings and briefings, prepare agendas, record minutes, and track action items through completion.
- Maintain administrative records, databases, and tracking systems while ensuring sensitive and confidential information is handled properly.
- Coordinate administrative activities, monitor deadlines, and identify opportunities to improve office procedures and workflows.
Benefits
- Outstanding benefits and amenities.
- Supportive work environment.
- Continuous opportunities for professional growth.
- Recognition and rewards for contributions.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
