Administrative Assistant – Vacation Planning (Remote)

Never Ending Travels • Kansas City, MO

1d • Remote

About The Position

We are seeking an organized and dependable Administrative Assistant to provide remote administrative support for vacation planning, client coordination, and reservation management. The role supports clients preparing for upcoming vacations by maintaining client records, organizing reservation information, tracking important dates and deadlines, researching available options, and assisting with itinerary preparation.

Vacation planning may include accommodations, cruises, resorts, transportation, theme park experiences, excursions, and other activities. The Administrative Assistant keeps details organized in established systems and ensures confirmations, updates, and planning information are properly documented. The role also involves routine client communication, following up on outstanding planning details, updating records as reservations change, and maintaining an organized workflow. Travel industry experience is not required; training is provided on the systems, resources, booking processes, and planning procedures used in the role.

Requirements

• Strong organizational and administrative skills.
• Excellent written and verbal communication.
• High level of attention to detail and accuracy.
• Comfort using computers, online platforms, and digital communication tools.
• Ability to prioritize tasks and manage multiple client timelines.
• Self-motivated and comfortable working independently in a remote environment.

Nice To Haves

• Administrative, customer service, hospitality, or travel-related experience is helpful but not required.

Responsibilities

• Provide administrative support throughout the vacation planning process.
• Maintain organized client records, reservation details, and planning documentation.
• Assist with researching accommodations, cruises, resorts, activities, and transportation options.
• Organize confirmations, itinerary information, and important planning dates.
• Track deadlines and follow up on outstanding reservation details.
• Communicate planning updates and information clearly with clients.
• Update records when reservations or itinerary details change.
• Support scheduling and other day-to-day administrative workflows.

Benefits

• Flexible remote scheduling
• Performance-based pay structure
• Structured training and onboarding
• Ongoing mentorship and professional support
• Access to established planning systems and resources
• Opportunities to develop administrative, client service, and vacation-planning skills

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed