Executive Administrative Assistant 1

Georgia Department of Revenue • Atlanta, GA

1d

About The Position

Under supervision, the Executive Assistant provides high-level administrative and clerical support to the Deputy Commissioner for Insurance Regulations. The role helps ensure efficient office operations, manages communications, and assists with scheduling, recordkeeping, and compliance documentation. It supports executive decision-making and helps align priorities with operational and strategic enterprise goals.

Requirements

• High school diploma or GED.
• Two years of professional-level, job-related experience working in an administration-related field.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements for the Deputy Commissioner for Insurance Regulations.
• Prepare correspondence, reports, and presentations as needed.
• Assist with greeting members of the public and responding to inquiries.
• Maintain accurate electronic and physical filing systems for official documents and organize materials for review.
• Serve as the primary point of contact for internal and external inquiries.
• Manage information flow by identifying urgent issues, drafting responses, and consolidating duplicate requests.
• Screen and route phone calls, emails, and mail appropriately.
• Coordinate interactions with insurers, industry associations, lobbyists, division directors, and regulatory partners, ensuring timely follow-ups and consistent communication.
• Maintain an action-item tracking system for legislative requests, staffing follow-ups, vendor responses, budget approvals, and leadership commitments.
• Notify the Deputy Commissioner of deadlines, pending decisions, and outstanding items.
• Order office supplies and manage inventory.
• Ensure adherence to state policies and procedures in administrative processes.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED