Administrative Assistant Jobs in Lakeland, TN

About The Position

Requirements

• High school diploma or equivalent; associate or bachelor's degree preferred.
• Previous administrative experience, preferably in a construction or risk management setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to handle sensitive information with confidentiality.
• Ability to work independently and manage deadlines.

Responsibilities

• Schedule and coordinate meetings, prepare agendas, and take minutes during risk management meetings.
• Manage departmental calendars along with the Senior Manager, Risk & Insurance and Manager, Risk & Insurance Claims.
• Serve as a point of contact for internal and external communications related to Risk & Insurance.
• Maintain confidentiality of sensitive claims information.
• Maintain and organize physical and digital risk management documents, including renewal and policy data, claims information, and other records.
• Maintain internal web-based communication platforms (intranet, Microsoft Teams, SharePoint, etc.).
• Assist in the preparation of risk assessment reports and training presentations.
• Assist Risk & Insurance team, Corporate and field operations with locating occupational medical clinics in our network to care for injured workers.
• Liaise with insurance companies, brokers, claim administrators, and other vendors as needed.
• Perform general office duties such as filing, processing invoices and expense reports, photocopying, and ordering office supplies.
• All other duties as assigned.

Benefits

• Competitive pay
• Incentive bonus plan
• Employee stock ownership plan (ESOP)
• 401(k) retirement savings plan with match
• Medical, prescription drug, dental, and vision insurance plans with flexible spending account option
• Life insurance, AD&D, and disability benefits
• Employee assistance program (EAP)
• Flexible paid time off policy and paid holidays