Administrative Assistant Jobs in Lakeland, TN

About The Position

Requirements

• 3–7 years of experience in administrative, operations, executive assistant, or project coordination roles
• Highly organized and detail-oriented, with exceptional follow-through and a knack for keeping things from falling through the cracks
• Proactive and resourceful, you see what needs to happen next and take care of it
• Comfortable supporting senior leadership, managing competing priorities, and keeping organizational deadlines on track
• A strong communicator who can confidently coordinate with coworkers, clients, and leadership
• Comfortable giving and receiving constructive feedback when it’s needed to keep things moving

Responsibilities

• Manage complex calendar management for leadership, proactively resolving scheduling conflicts and prioritizing high-value meetings.
• Prepare executive correspondence, briefing documents, agendas, and presentation materials for leadership reviews.
• Collaborate with local team members on travel itineraries for executive staff.
• Gather and consolidate regional content to support leadership requests across communication channels.
• Serve as the primary liaison and gatekeeper for leadership, managing incoming requests and prioritizing communications.
• Track and follow up on leadership action items and strategic deliverables across cross-functional partners.
• Maintain strict confidentiality when handling sensitive strategic, organizational, and personnel matters.
• Plan and execute bi-weekly team meetings and offsites, including agendas, presenter prep, team building activities, space logistics, tech setup, and catering.
• Oversee onboarding support for team members, ensuring smooth resource provisioning and access setup.
• Maintain shared team documentation, organizational charts, knowledge bases, and team distribution lists.
• Draft and distribute internal communications, team announcements, and operational updates on behalf of team leadership.
• Support special operational projects and process improvement initiatives to streamline department workflows.
• Provide leadership with updates on active projects and follow ups from email communications and meetings.
• Handle ad hoc urgent requests for content updates directly with local team members.

Benefits

• Flexible work hours
• Minimum 20 days paid vacation annually
• 401k + financial wellness support
• Health Insurance (medical, dental, life, pet, mental health services)
• Home office allowance
• Bi-annual Wellness Credits
• Monthly Technology Credit (to offset internet / phone costs)
• Comprehensive Parental Leave Policy