Document Control Administrative Assistant

Louisiana Bridge Builders • Lake Charles, LA

8d • Onsite

About The Position

Louisiana Bridge Builders (LBB) is designing and building the new I-10 Calcasieu River Bridge in Lake Charles, Louisiana, for the Louisiana Department of Transportation and Development. LBB is also responsible for reconstructing interstate highway, structures, ramps, and approaches along a 5.5-mile stretch between the I-210 West End and Ryan Street.

The Document Control Administrative Assistant supports LBB project teams through administrative, documentation, and coordination work. The position maintains organized, accurate, current, and accessible project records; supports document control processes; coordinates communications; and assists with general office and project administration. The position is based in Lake Charles, Louisiana.

The company offers a competitive salary, relocation assistance when relocation is required and approved, medical, dental, vision, life, short- and long-term disability coverage, paid holidays, vacation, sick time, and more. LBB is an equal opportunity employer.

Requirements

• High school diploma or equivalent.
• At least 3 years of administrative, document control, project coordination, or related experience.
• Effective verbal and written communication skills with employees, clients, vendors, and the public.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, Outlook, and PowerPoint.
• Experience using SharePoint, OneDrive, Adobe Acrobat, or similar document management platforms.
• Ability to learn and adapt to document management software and changing business processes.
• Ability to work independently and contribute effectively within a team.
• Strong customer service mindset and professional demeanor.
• Ability to manage confidential and sensitive information appropriately.
• Ability to identify issues, prioritize tasks, and follow through to completion.
• Ability to work additional hours, including evenings or weekends, as required to support business operations.

Nice To Haves

• Experience in construction, engineering, project controls, or a project-based environment.
• Experience with SharePoint, document management systems, RIB CX, ACONEX, ProjectWise, or similar platforms.
• Associate's degree in business administration, construction management, or a related field.
• Bilingual English/Spanish.

Responsibilities

• Maintain project documentation and records in accordance with company procedures and client requirements.
• Track document submissions, revisions, approvals, and distributions to keep records accurate and current.
• Support implementation and maintenance of document management systems and filing structures.
• Receive, log, file, and distribute project documents, drawings, specifications, correspondence, and submittals.
• Generate reports and dashboards on document status, outstanding actions, and project records.
• Serve as a communication liaison among project teams, field personnel, subcontractors, clients, and vendors.
• Assist in preparing reports, presentations, spreadsheets, meeting materials, and project binders.
• Schedule meetings, prepare agendas, distribute meeting documentation, and maintain meeting records.
• Support onboarding activities and administrative needs for project personnel.
• Order office supplies and maintain office equipment and administrative resources.
• Assist with document control training and provide user support for document management processes and systems.
• Coordinate with internal and external stakeholders to resolve routine document control issues.
• Organize and archive project records in accordance with retention requirements.
• Perform general office and clerical duties and other assigned duties and responsibilities.

Benefits

• Competitive salary
• Relocation assistance when relocation is required and approved
• Medical coverage
• Dental coverage
• Vision coverage
• Life insurance
• Short-term disability coverage
• Long-term disability coverage
• Paid holidays
• Vacation time
• Sick time

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED