Document Control Administrative Assistant

Louisiana Bridge Builders • Lake Charles, LA

9d • Onsite

About The Position

The Document Control Administrative Assistant is committed to supporting Louisiana Bridge Builders by providing administrative, documentation, and coordination support for project teams. This position is responsible for maintaining project records, supporting document control processes, coordinating communications, and assisting with general office and project administration activities. The role ensures project documentation is organized, accurate, current, and readily accessible while contributing to the efficient operation of project and office functions.

Requirements

• High school diploma or equivalent
• 3+ years of administrative, document control, project coordination, or related experience
• Effective verbal and written communication skills with employees, clients, vendors, and the public.
• Strong organizational skills and attention to detail with the ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, Outlook, and PowerPoint.
• Ability to learn and adapt to document management software and changing business processes.
• Ability to work independently while contributing effectively within a team environment.
• Strong customer service mindset and professional demeanor.
• Ability to manage confidential and sensitive information appropriately.
• Ability to identify issues, prioritize tasks, and follow through to completion.
• Ability to work additional hours, including evenings or weekends, as required to support business operations.

Nice To Haves

• Experience in construction, engineering, project controls, or a project-based environment is preferred.
• Experience with SharePoint, document management systems, RIB CX, ACONEX, ProjectWise, or similar platforms is preferred.
• An associate's degree in business administration, construction management, or a related field is a plus.
• Bilingual (English/Spanish) is a plus.
• Experience utilizing SharePoint, OneDrive, Adobe Acrobat, or similar document management platforms.

Responsibilities

• Maintain project documentation and records in accordance with company procedures and client requirements.
• Track document submissions, revisions, approvals, and distributions to ensure records remain accurate and current.
• Support the implementation and maintenance of document management systems and filing structures.
• Coordinate the receipt, logging, filing, and distribution of project documents, drawings, specifications, correspondence, and submittals.
• Generate reports and dashboards related to document status, outstanding actions, and project records.
• Serve as a communication liaison between project teams, field personnel, subcontractors, clients, and vendors to facilitate timely information flow.
• Assist with preparing reports, presentations, spreadsheets, meeting materials, and project binders.
• Schedule meetings, prepare agendas, distribute meeting documentation, and maintain meeting records.
• Support onboarding activities and administrative needs for project personnel.
• Order office supplies and maintain office equipment and administrative resources.
• Assist with document control training and provide user support for document management processes and systems.
• Coordinate with internal and external stakeholders to resolve routine document control issues.
• Organize and archive project records in accordance with retention requirements.
• Perform general office and clerical duties as needed.
• Perform all other duties and responsibilities as assigned.

Benefits

• competitive salary
• relocation assistance where relocation is required and approved
• medical
• dental
• vision
• life
• short- and long-term disability
• paid holidays
• vacation
• sick time

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED