Administrative Assistant | Part-Time | Ryan Center and Boss Ice Arena (U of Rhode Island)

Oak View Group•Kingston, RI

28d

About The Position

Oak View Group is hiring a part-time Administrative Assistant to support day-to-day activities for the executive and finance departments at the Ryan Center and Boss Ice Arena at the University of Rhode Island. Duties include administrative support for the executive suite, accounts payable and receivable responsibilities, and coordination of basic human resources duties. The role is approximately 20 hours per week, with a flexible schedule of about four hours per day between 12:00 p.m. and 5:00 p.m. The hourly rate is $17.00. The position will remain open until December 31, 2026.

Requirements

High school diploma or equivalent.
Strong organizational and time-management skills.
Excellent communication skills.
Strong attention to detail and accuracy.
Ability to prioritize tasks and work efficiently.
Reliable and punctual, with the ability to work independently.
Proficiency in Microsoft Office, including Word, Excel, and Outlook.
Ability to learn and use company-specific software and databases.
Flexibility and willingness to assist during events when needed.
Professional and friendly customer-service skills.
Ability to sit, stand, and walk for extended periods.

Nice To Haves

Additional education or training is a plus.
Previous administrative or office experience is preferred.

Responsibilities

Greet and welcome visitors in a friendly and professional manner.
Answer, screen, and direct incoming phone calls.
Manage appointment scheduling and maintain calendars.
Handle incoming and outgoing mail, packages, and deliveries.
Maintain a clean, organized, and presentable front desk area.
Provide basic administrative and clerical support, including filing, data entry, and photocopying.
Assist with office supply inventory and ordering.
Manage and respond to general Finance department email inquiries and provide accurate information.
Ensure the confidentiality and security of sensitive information.
Manage employee credit card usage and ensure complete documentation of all credit card transactions.
Work with other departments to ensure building hospitality needs are addressed on event and non-event days.
Perform other duties as assigned.