Senior Pastor Administrative Assistant / Office Manager

Peninsula Covenant Church•Redwood City, CA

26d•$77,000 - $80,800•Onsite

About The Position

Peninsula Covenant Church seeks a spiritually mature, service-oriented administrative professional to provide high-level support to the Senior Pastor and help ensure the smooth operation of the church office. The role manages schedules, communications, meetings, projects, confidential matters, and follow-up, and serves as the primary administrative coordinator for major church-wide events. It also supports key church functions such as database management and assists the Executive Pastor with fundraising, development activities, and special events. The position works closely with the Executive Pastor, senior directors and pastors, the Leadership Team, staff, volunteers, congregants, vendors, community groups, and external organizations. The successful candidate will be actively involved in the life of Peninsula Covenant Church, demonstrate alignment with its faith and values, and bring initiative, discretion, flexibility, sound judgment, and a servant-hearted approach to administrative work. The role reports to the Senior Pastor. Work is primarily office-based, with frequent movement across the church campus. The position is full-time, averaging 40 hours per week, generally Monday through Friday, with occasional evening and weekend work. Compensation is $77,000–$80,800 per year. A background check is required under PCC’s Safe Church policies.

Requirements

Active and growing Christian faith.
Regular participation in the life and worship of a local church and willingness to actively participate in Peninsula Covenant Church.
Alignment with PCC’s Statement of Faith and Staff Values and commitment to living a biblically faithful life.
At least 3–5 years of progressively responsible administrative, executive assistant, office management, church administration, or related experience.
Exceptional organizational and time-management skills.
Strong written and verbal communication skills.
Excellent attention to detail and follow-through.
Proficiency with Microsoft Office and/or Google Workspace.
Ability to learn and effectively use church database and administrative systems.
Ability to handle confidential information with discretion, wisdom, maturity, and integrity.
Ability to work in a fast-paced environment with frequent interruptions and changing priorities.
Ability to move frequently throughout the church campus, including navigating a walking bridge, multiple sets of stairs, and some confined storage areas.
Ability to sit and work on computers for much of an 8-hour day.

Nice To Haves

Previous experience working in a church or ministry environment.
Experience with fundraising, donor relations, or capital campaigns.
Experience coordinating events for 50–500 people.

Responsibilities

Provide comprehensive administrative support to the Senior Pastor, including managing calendars, appointments, meetings, speaking engagements, and commitments.
Prepare agendas, meeting materials, correspondence, presentations, and other documents.
Coordinate travel arrangements, registrations, hospitality, and logistics for ministry-related activities.
Track assignments, commitments, follow-up items, and deadlines; screen and prioritize routine communications as appropriate.
Coordinate communication among the Senior Pastor, staff, leadership teams, volunteers, members, and outside organizations.
Handle sensitive and confidential information with discretion and professionalism, and proactively anticipate administrative needs.
Maintain relationships with and support PCC’s leadership team, nominating committee, and regional and national parent organizations.
Serve as the primary administrative and/or event coordinator for major church-wide celebrations, special services, congregational meetings, leadership events, and other special events.
Establish event timelines and task lists; coordinate participants, communications, facilities, room setups, equipment, supplies, catering, budgets, expenses, and cross-department logistics.
Identify and resolve event logistical challenges and ensure appropriate event follow-up and documentation.
Provide administrative assistance to the Executive Pastor, including support for fundraising and development activities, campaign tasks, meetings, communications, materials, and follow-up.
Maintain donor records and tracking systems, assist with donor-related events and communications, and handle confidential donor and financial information appropriately.
Oversee church office operations, including scheduling, ordering supplies, overseeing volunteers, answering questions, and answering the phone.
Take ownership of complicated administrative issues; research options, gather information, identify solutions, make recommendations, and follow issues through to resolution.
Manage database practices across ministries using Planning Center Online (PCO), including peer support and training.
Support and train ministry administrators to promote consistent processes across ministries.
Develop systems, procedures, and tools that improve organizational effectiveness; coordinate across departments and manage special projects assigned by the Senior Pastor or Executive Pastor.
Work with Spiritual Formation staff on the administrative and logistical details of memorial services, weddings, and other special services.
Maintain appropriate boundaries and confidentiality with pastoral, personnel, financial, and congregational information; perform other duties supporting the ministry’s principal objective.
Adhere to PCC’s Safe Church policies, including completion of a mandatory background check.