CMT Administrative Assistant

Universal Engineering Sciences•Pineville, NC

28d•Onsite

About The Position

UES is seeking a highly organized, detail-oriented Administrative Assistant II to support its Charlotte Metro Construction Materials Testing (CMT) team. The role provides key support to field and office teams by coordinating daily activities, managing documentation, assisting with client deliverables, and helping keep operations running smoothly. It calls for strong organizational skills, a proactive approach, accuracy, professionalism, and the ability to manage competing priorities in a fast-paced environment. The position primarily operates in a professional office environment. It does not require regular travel, though occasional travel of up to 10% may be needed for off-site meetings, training, or company events. The work involves extended periods at a desk using a computer, phone, and standard office equipment; frequent communication; and occasional standing, walking, bending, and lifting office materials up to 15 pounds.

Requirements

High school diploma or equivalent required.
At least 3 years of administrative experience in a professional office environment, or an equivalent combination of education and experience.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint, and familiarity with office management tools and systems.
Exceptional organizational, time-management, and problem-solving skills, including the ability to prioritize tasks effectively.
Strong attention to detail and ability to handle sensitive and confidential information with discretion.
Excellent verbal and written communication skills and the ability to interact professionally with team members, leadership, and external stakeholders.
Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
Proactive approach to anticipating needs, resolving issues, and adapting to changing priorities with minimal supervision.
Strong interpersonal skills and ability to maintain positive relationships across the organization.

Nice To Haves

Associate’s degree or additional relevant coursework.
Previous administrative experience supporting engineering, construction, consulting, or technical teams.
Experience with Deltek Vantagepoint or similar project-based ERP/business management software.
Ability to learn new technologies and processes quickly.

Responsibilities

Provide administrative support to a high-volume Construction Materials Testing team.
Coordinate and manage schedules, meetings, and department communications.
Prepare, process, and track reports, documentation, and project-related paperwork.
Maintain organized records and ensure data and documentation are accurate.
Support invoicing, project tracking, and operational workflows.
Serve as a professional point of contact for clients, vendors, and internal team members.
Assist with document preparation, correspondence, and meeting coordination.
Collaborate with project managers, technicians, and department leadership to support daily operations.
Identify potential process improvements and contribute to team efficiency.