Part-Time Administrative Assistant (21 hours per week)

Samaritan Daytop Village•Brooklyn, NY

2d•Onsite

About The Position

The Administrative Assistant performs a wide variety of clerical tasks in support of department managers and staff, daily office needs, and the organization’s general administrative activities. Under the general direction of the Program Director, the role supports the mission and goals of Samaritan Daytop Village. This is a part-time position for 21 hours per week, with an hourly rate of $19.74.

Requirements

High school diploma or High School Equivalency Diploma.
At least two years of proven experience as an Administrative Assistant or Office Admin Assistant.
Working knowledge of general office equipment, such as printers, scanners, and fax machines.
Computer literacy, including proficiency in Microsoft Office Suite.
Excellent time-management skills and the ability to prioritize work and multitask.
Flexibility and willingness to stay past the normal shift and/or adjust the schedule to meet tight deadlines.
Excellent written and verbal communication skills.
Comfort with routinely shifting demands.

Nice To Haves

Some college preferred.

Responsibilities

Communicate regularly with management and operational staff.
Maintain calendars and accurate work and appointment schedules for supervisory staff; set appointments, schedule meetings, and coordinate department schedules.
Coordinate meetings and prepare necessary documents, agendas, amenities, and meeting setups.
Create agendas and record notes for the interdisciplinary team’s weekly conference.
Maintain employee files, including memos and evaluations.
Type and word-process facility reports, documents, memos, and correspondence.
Maintain department files and the facility’s electronic files; develop and maintain a filing system for facility documents.
Prepare and timely file folders for new files, and retrieve files upon request.
Answer and screen phone calls professionally, direct calls to the appropriate person, and take complete and accurate messages as needed.
Order office and program supplies.