Administrative Assistant (Part-time - 32 hours per week)
About The Position
THIS PART-TIME POSITION IS 32 HOURS PER WEEK - WITH MORE HOURS PER WEEK NEEDED DURING TAX SEASON (JANUARY 15 -APRIL15) Our Administrative Assistants are a key part of our front office team helping clients and providing support services for our accounting staff in a variety of functions. In this position, you will provide a variety of clerical and administrative services to our firm. You will support the team with administrative tasks throughout the year, with extra bandwidth needed mid January – April during Tax Season. Your can-do attitude and organizational skills help you complete assigned tasks efficiently and with an attention to detail to ensure our work is of the highest quality.
Requirements
- Professional office experience 1 yr +
- Excellent organizational skills and flexibility.
- Strong communication and interpersonal skills.
- Ability to establish priorities and efficiently manage time.
- Friendly disposition.
- Comfortable working in a fast-paced environment when required.
- Desire to grow with the Firm / desire for upward mobility.
- Excellent written, verbal, and listening communication skills with clients and team members.
- Strong PC skills, including Microsoft Office Suite.
Nice To Haves
- Knowledge in Karbon and UltraTax plus
Responsibilities
- Greet clients and maintain a professional and welcoming front office environment
- Assemble and electronically file individual, partnership, corporation, and fiduciary tax returns
- Answer phones
- Receive client payments and update client accounts.
- Onboarding of new clients in UltraTax, E-file Cabinet and Karbon
- Finalize monthly billing for bill managers.
- Order office supplies and schedule building maintenance.
- Scan and file documents as requested.
- Assist with outgoing mail
- Compile client packets and meeting documents.
- Support Tax and Client Accounting department with document processing as requested.
- Coordinate and order lunch for business meetings.
- Assist with event coordination as needed.
- Electronically file returns
Benefits
- Opportunity for advancement within a rapidly growing professional services firm
- Ongoing informal and formal training and development
- Competitive compensation
- 401(k) and medical benefits
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
