Administrative Assistant

Lehman Pipe and Plumbing Supply • Jacksonville, FL

28d

About The Position

The Administrative Assistant provides comprehensive administrative support to management and staff, helping ensure the smooth and efficient operation of the office. The role manages calendars, coordinates meetings, and arranges travel to optimize time and resources. It also maintains records, operates multi-line phone systems, performs general clerical duties, and manages office supplies to support an organized and productive work environment. The position enables seamless administrative processes and collaboration across teams.

Requirements

• High school diploma or equivalent required.
• Proven experience as an administrative assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook, and calendar management tools.
• Strong organizational and time management skills, including the ability to multitask effectively.
• Excellent verbal and written communication skills.

Nice To Haves

• Associate degree or higher.
• Experience with travel booking software and expense reporting systems.
• Familiarity with records management and office supply procurement processes.
• Ability to work independently and collaboratively within a team environment.
• Prior experience supporting senior executives or management teams.
• Knowledge of industry-specific software or tools relevant to the organization.

Responsibilities

• Manage and maintain executive and team calendars, schedule appointments, and coordinate meetings.
• Arrange domestic and international travel, including booking flights, accommodations, and transportation, and prepare detailed itineraries.
• Operate multi-line phone systems, handle incoming calls, direct inquiries, and take messages promptly and professionally.
• Perform general clerical duties, including filing, data entry, records management, and preparing correspondence.
• Coordinate office supply inventory and place orders to maintain adequate stock levels.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED