Field Administrative Assistant

BUILD Renewables LLC•Mendota Heights, MN

12d•$70,000 - $88,000•Hybrid

About The Position

BUILD Renewables is a nationwide engineering, procurement, and construction (EPC) company with a dedicated focus on utility-scale solar and battery energy storage systems. The company was formed due to the increasing demand for renewables with the objective of assembling high-performing project teams. Our goal is to hire the best people and offer them career opportunities that are unique to the industry. BUILD Renewables is seeking an organized, proactive Executive Assistant to support company leadership. This role manages schedules, coordinates meetings and travel, prepares communications, and keeps priorities moving across teams. The ideal candidate exercises sound judgment, handles confidential information with care, and stays effective when plans change.

Requirements

Experience supporting executives or senior leaders in an administrative or executive support role.
Strong organizational skills and the ability to manage multiple priorities and deadlines.
Clear, professional written and verbal communication.
Proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint.
Sound judgment, attention to detail, and discretion with sensitive information.
Ability to work independently and build effective relationships across teams.

Nice To Haves

Experience in construction, renewable energy, or another project-based industry is preferred.

Responsibilities

Manage executive calendars, assess scheduling priorities, schedule meetings, and help prioritize competing requests.
Coordinate travel, accommodations, meeting logistics, and related expense reporting.
Prepare agendas, presentations, correspondence, and other materials for internal and external meetings.
Take meeting notes, track action items, and follow up with owners on deadlines.
Serve as a point of contact for project teams, clients, and business partners.
Organize executive files, meeting materials, and records so information can be located and shared appropriately.
Prepare agendas, presentations, correspondence, reports, and briefing materials for leadership and project-related meetings.
Support special projects and leadership initiatives, including gathering updates, organizing materials, and monitoring next steps.
Anticipate administrative needs, identify gaps in coordination, and recommend practical improvements to day-to-day processes.
Coordinate company social media posts and website updates, working with leadership and internal teams to keep content accurate, timely, and consistent with BUILD’s brand.