Assistant, Field Administrative (Victoria, TX)

Enterprise Products Partners L.P.•Victoria, TX

About The Position

The Field Administrative Assistant provides day-to-day administrative support to the manager and employees. The role supports financial and accounting activities, including purchase requisitions and purchase orders, accounts payable, invoice processing, project setup in tracking software, monthly expense and capital data entry, timesheet and payroll management, and online management of expense reports and invoices. The assistant also helps prepare annual expense and capital budgets and creates weekly and monthly budget reports. Other duties include assisting the manager with daily activities; procuring office supplies; maintaining files; coordinating paperwork, meetings, and travel; answering phones; distributing mail; managing office equipment; and providing backup support to other administrative staff. The role requires professional handling of inquiries, accurate and detailed work, maintaining knowledge of resources for audits and general inquiries, and proficiency in applicable software. Duties must be performed safely and in compliance with Company, Federal, State, and local regulations.

Requirements

High school diploma or GED equivalent.
Ability to communicate effectively, verbally and in writing, with individuals, teams, customers, and business stakeholders at various organizational levels in a professional manner.
Proficiency with Microsoft Office.
Initiative and a proactive approach to addressing issues; ability to complete tasks quickly and efficiently.
Ability to juggle competing priorities, multitask, and change direction in varied workplace situations.
Conscientiousness, dependability, and commitment to the role, team, and company.
Ability to work in a fast-paced environment, make recommendations, and find cost-effective solutions to business demands.
Ability to take action to achieve goals beyond what is required.
Ability to remain focused on tasks through completion despite setbacks.
Ability to meet deadline and cost commitments using sound business judgment and professionalism.
Commitment to continuous improvement of self, processes, projects, and the overall business.

Nice To Haves

At least 5 years of experience in a support and/or administrative assistant role.
At least 2 years of experience performing financial and accounting duties.
At least 2 years of experience with Oracle Database and Oracle Time & Labor.

Responsibilities

Provide day-to-day administrative support to the manager and employees.
Handle financial and accounting duties, including purchase requisitions and purchase orders, accounts payable, invoice processing, project setup in tracking software, monthly expense and capital data entry, and timesheet and payroll management.
Assist with preparation of annual expense and capital budgets and create weekly and monthly budget reports.
Assist the manager with day-to-day activities.
Handle inquiries verbally and in writing in a professional manner.
Procure office supplies and maintain files.
Coordinate paperwork, document meetings, and manage travel arrangements.
Manage expense reports and invoices online.
Maintain knowledge of available resources to facilitate information flow for audits and general inquiries.
Perform duties safely and in compliance with Company, Federal, State, and local regulations.
Maintain proficiency in job functions and applicable software programs.
Provide backup support for other administrative staff as required.
Answer phones, distribute mail, and manage office equipment.