Executive Administrative Assistant (Contract)

Codeword

4h•$45 - $60•Remote

About The Position

Codeword is seeking an Executive Administrative Assistant to provide executive-level administrative support to leadership and comprehensive operational support to the broader team. This role serves as the operational backbone, connecting executive leadership, cross-functional internal teams, and external partners to ensure daily operations, schedules, and team initiatives run efficiently and seamlessly. This is a contractor opportunity.

Requirements

3–7 years of experience in administrative, operations, executive assistant, or project coordination roles
Highly organized and detail-oriented, with exceptional follow-through and a knack for keeping things from falling through the cracks
Proactive and resourceful, you see what needs to happen next and take care of it
Comfortable supporting senior leadership, managing competing priorities, and keeping organizational deadlines on track
A strong communicator who can confidently coordinate with coworkers, clients, and leadership
Comfortable giving and receiving constructive feedback when it’s needed to keep things moving

Responsibilities

Manage complex calendar management for leadership, proactively resolving scheduling conflicts and prioritizing high-value meetings.
Prepare executive correspondence, briefing documents, agendas, and presentation materials for leadership reviews.
Collaborate with local team members on travel itineraries for executive staff.
Gather and consolidate regional content to support leadership requests across communication channels.
Serve as the primary liaison and gatekeeper for leadership, managing incoming requests and prioritizing communications.
Track and follow up on leadership action items and strategic deliverables across cross-functional partners.
Maintain strict confidentiality when handling sensitive strategic, organizational, and personnel matters.
Plan and execute bi-weekly team meetings and offsites, including agendas, presenter prep, team building activities, space logistics, tech setup, and catering.
Oversee onboarding support for team members, ensuring smooth resource provisioning and access setup.
Maintain shared team documentation, organizational charts, knowledge bases, and team distribution lists.
Draft and distribute internal communications, team announcements, and operational updates on behalf of team leadership.
Support special operational projects and process improvement initiatives to streamline department workflows.
Provide leadership with updates on active projects and follow ups from email communications and meetings.
Handle ad hoc urgent requests for content updates directly with local team members.