Executive Administrative Assistant

JPMorgan Chase & Co.•Summit, NJ

2d•$37 - $63•Onsite

About The Position

Become an integral part of the J.P. Morgan U.S. Private Bank in our Summit office, where you will play a central role in supporting a high-performing, client-driven market team. This is a fully in-office position that offers meaningful professional growth for an assistant who thrives in a fast-paced environment, brings impeccable judgment, and takes pride in delivering a polished, seamless experience for senior leaders and high-net-worth clients. As an Executive Administrative Assistant in U.S. Private Bank, you will serve as a trusted partner to the Market Manager while also providing broader office support to help ensure the Summit location operates smoothly. You will represent the office with professionalism and discretion, anticipate needs before they surface, and drive outcomes beyond routine administrative tasks – balancing competing priorities with composure, precision, and urgency.

Requirements

5 years of administrative experience supporting senior leaders at the Managing Director level (or equivalent)
Experience in a client-facing environment, engaging professionally with external clients and senior internal stakeholders
Demonstrated discretion and sound judgment handling confidential information and sensitive matters
Proven ability to manage complex calendars, prioritize client-critical commitments, and resolve conflicts proactively
Strong written communication skills, including drafting executive-ready emails and messages with a high degree of polish
Strong verbal communication skills and professional phone presence; ability to triage and route requests effectively
Advanced organizational skills with the ability to manage multiple high-priority tasks and shifting deadlines
High attention to detail and consistent quality control across deliverables
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Proficiency with Concur (or comparable expense/travel tools) and experience processing expenses/invoices in compliance with policy
Proactive, ownership mindset with the ability to operate independently and escalate appropriately

Nice To Haves

Administrative experience within private banking, wealth management, or financial services
Experience providing office support in addition to executive support (e.g., coverage coordination, office logistics)
Experience coordinating high-touch client meetings and client events from planning through execution
Strong proficiency creating and editing PowerPoint presentations and Excel-based materials for client meetings
Familiarity with expense/invoice workflows, sponsorship processing, and related controls expectations
College degree

Responsibilities

Serve as a trusted partner to the Market Manager, anticipating needs, prioritizing competing demands, and ensuring follow-through on time-sensitive items
Maintain complex, multi-layered calendars; proactively resolve conflicts and protect time for client-critical engagements
Coordinate client meetings end-to-end, including preparation, logistics, materials readiness, and post-meeting follow-up/action tracking
Manage a high volume of calls and requests with sound judgment, discretion, and a consistently professional client/stakeholder experience
Draft and deliver polished, executive-ready communications to internal stakeholders and clients with accuracy and confidentiality
Arrange complex domestic travel and manage last-minute changes; confirm itineraries, logistics, and supporting details to ensure leaders are fully prepared
Plan and execute internal and external meetings/events (room reservations, catering, RSVPs, attendee communications, and day-of support)
Provide Summit office support, partnering with other assistants to ensure coverage, continuity, and smooth day-to-day operations
Process invoices, T&E expense claims, and sponsorship requests in accordance with policy and required timelines; serve as a go-to resource for procedures
Support onboarding and offboarding, coordinating equipment setup and system access with internal partners
Maintain team documents (organizational charts, executive bios, distribution lists) and assist with presentations/spreadsheets, including printing and binding for client meetings