Administrative Assistant Jobs in Chicago, IL

About The Position

Requirements

• High school diploma required.
• Two to three years of prior relevant experience.
• Fluency with Microsoft Office, including Word, PowerPoint, Excel, and Outlook.
• Strong oral and written communication skills.
• Professional appearance and demeanor, with the ability to exercise good judgment and discretion.
• Attention to detail, dependability, and punctuality.
• Proactive self-starter able to manage a wide variety of tasks and meet deadlines.
• Experience working both independently and with a team in a demanding environment.

Nice To Haves

• Post-secondary education or an Associate’s or Bachelor’s degree.
• Prior relevant experience in a professional services environment.
• Familiarity with travel and expense reporting applications.
• A sense of humor.

Responsibilities

• Increase managers’ productivity by screening calls, interacting with vendors and clients, and handling email correspondence.
• Prepare domestic and international travel logistics, including itineraries and visa coordination.
• Provide scheduling support to multiple individuals, including appointment, calendar, and meeting management.
• Process expense reports in compliance with firm policies and compliance guidelines.
• Coordinate team leadership meetings, including calendars, agendas, audiovisual and IT support, facility reservations and setup, hotel accommodations, and catering.
• Support leadership with creating PowerPoint presentations and slides for ZS planning and development meetings.
• Work with ZS teams across the United States and India.
• Support teams with data entry and maintain databases and organizational charts with up-to-date information.
• Manage marketing materials, including ordering books and other supplies and managing inventory.
• Address routine problems and troubleshoot with internal and external stakeholders.
• Understand and follow firm policies and guidelines and communicate updates to stakeholders.
• Help organize and maintain filing systems.
• Assist with onboarding new team members, including welcoming new joiners and providing system access.
• Complete administrative processes and assist with special projects as requested.
• Use available resources, including AI-enabled tools, to create efficiencies.
• Participate in group learning and developmental opportunities.
• Provide backup support as needed.

Benefits

• Comprehensive total rewards package supporting health and well-being, financial future, time away, and professional development.
• Skills-building programs, career progression paths, internal mobility, and a collaborative culture.