Administrative Assistant Jobs in Chicago, IL

About The Position

Requirements

• Associate's degree or combination of education and work experience in a supporting role.
• Commitment to confidentiality and discretion.
• Strong servant-leadership mindset and willingness to support faculty and administrative staff.
• Exceptional verbal and written communication skills.
• Strong organizational, interpersonal, and administrative abilities.
• Demonstrated proficiency with office technology, systems, and productivity software.
• Authorization to work in the United States without employment sponsorship.

Nice To Haves

• Church, ministry, or Christian higher education experience.
• Awareness of theological trends and developments within Christian higher education.
• Demonstrated ability to manage multiple priorities and projects simultaneously.
• Strong attention to detail and follow-through.
• Ability to work effectively with diverse faculty, staff, students, and ministry constituents.
• High level of professionalism, integrity, and adaptability.
• Self-directed and goal-oriented work style.

Responsibilities

• Coordinate communication between the Chair and various Moody departments, including Education, Radio, and Publishing.
• Professionally manage correspondence and communication related to speaking engagements, agendas, reports, and other ministry activities.
• Collaborate with Seminary administrative staff to ensure effective communication and coordination across departments.
• Facilitate communication between the Chicago and Michigan campuses of Moody Theological Seminary.
• Support communication and coordination with Facilities and other operational departments as needed.
• Manage and maintain the Chair's calendar and scheduling needs.
• Coordinate travel arrangements, lodging, and accommodations.
• Prepare and organize documents, reports, meeting materials, and related administrative resources.
• Maintain records and administrative processes while ensuring confidentiality and professionalism.
• Assist with the coordination and implementation of strategic initiatives and special projects.
• Monitor project timelines, communications, and follow-up activities to support the Chair's priorities.
• Coordinate with internal and external stakeholders to ensure successful project execution.
• Perform other duties as assigned in support of the Seminary and the Gary Chapman Chair.

Benefits

• Candidates must demonstrate alignment with Moody Bible Institute's mission, doctrinal beliefs, and Christian values. Employees are required to affirm Moody's Statement of Faith and adhere to Community Standards
• Moody Bible Institute values diversity and seeks team members who engage others in ways that honor its biblical foundation
• Moody complies with applicable nondiscrimination laws and, as a religious institution, requires employees to hold beliefs consistent with its Doctrinal Statement and Community Standards