Administrative Assistant, Investment Banking

Stout•Chicago, IL

4d•Hybrid

About The Position

The Administrative Assistant provides comprehensive administrative support to Stout’s Investment Banking group, helping Managing Directors and the broader team maintain effective day-to-day operations. The role serves as a key contact for internal and external clients and supports timely communication and coordination across the group. It also helps deliver accurate, professional client materials and well-organized meetings, travel arrangements, and administrative processes. This is a full-time position based in Stout’s Chicago office, with a hybrid arrangement requiring three days in the office. The role is paid hourly at an estimated range of $30.00–$40.00 and is anticipated to be eligible for participation in an annual bonus plan. Applications are reviewed on a rolling basis, and recruitment will continue until the position is filled.

Requirements

Four or more years of executive administrative support experience.
Strong proficiency in Microsoft PowerPoint, Excel, Word, and Outlook.
Strong writing, grammar, proofreading, technical, and problem-solving skills, with sound judgment.
Ability to manage multiple tasks accurately and efficiently in a fast-paced environment.
Excellent organization, attention to detail, confidentiality, discretion, and professionalism.
Proactive, reliable, adaptable, and comfortable working with multiple stakeholders.
Ability to adapt to changing priorities and deadlines with flexibility, professionalism, and a client-service mindset.
Commitment to Stout’s core values and to excellence in administrative support, client service, and team collaboration.

Nice To Haves

Experience in a professional services, investment banking, or legal environment.
A four-year college degree in Communications, English, Accounting, Marketing, or a related field.
Knowledge of Workday.

Responsibilities

Manage calendars and independently schedule appointments for Managing Directors and other team members.
Coordinate meetings, conference calls, and executive events, including meeting space, audiovisual needs, materials, and meals.
Answer and screen calls, and communicate with internal and external clients, management, and colleagues to support prompt responses.
Arrange travel schedules, reservations, hotels, conference space, meals, and related logistics for the Investment Banking group.
Prepare correspondence and format, proofread, and edit presentations and other materials using Microsoft Office.
Coordinate logistics for offsite management presentations, including travel, accommodations, meeting space, and dining reservations.
Prepare, track, and reconcile team expenses and expense reports.
Assist with printing, binding, and final preparation of pitch books and other client-facing materials.
Support client follow-up and correspondence as needed.
Manage and train future administrative assistants, as applicable.
Provide rotational reception coverage and backup support to the Chicago Administrative Group.
Perform other administrative duties as assigned.
Adapt to changing priorities and deadlines while managing competing priorities and communicating clearly with colleagues, clients, and leadership.
Build strong working relationships and demonstrate a positive, team-oriented approach.