Administrative Assistant Jobs in Chicago, IL

About The Position

Requirements

• Proven experience in office administration, office management, executive assistant, executive support, or a similar position.
• Experience arranging travel.
• Ability to prioritize and manage multiple priorities and projects simultaneously, with attention to detail in a fast-paced environment.
• Proficiency with MS Office, including Outlook, Word, Excel, and PowerPoint, and WebEx or similar meeting tools; motivation to learn new skills and systems.
• Strong communication, project management, and critical-thinking skills.
• Professional demeanor and comfort interacting with executive-level management.
• Ability to handle confidential information with integrity and discretion.
• Proactive, positive, and energetic approach.
• Reliable, results-oriented, and able to anticipate needs.
• Ability to work in the office three days per week.

Responsibilities

• Manage extensive calendars and plan complex meetings, including executing and facilitating webinars.
• Coordinate domestic and international travel arrangements and logistics, build itineraries, and process expense reports.
• Track timelines and coordinate the completion of department projects, including auditing and verifying project expenses and budgets.
• Develop, consolidate, and edit PowerPoint presentations, agendas, meeting summaries, and other materials for department meetings.
• Handle and assess vendor contracts and invoicing in a timely manner, manage IT system requests, and track issues.
• Assist with onboarding new team members and participate in cross-functional administrative partnerships.
• Foster team culture and ensure the team stays connected to Global Marketing communications and events.

Benefits

• Sabbatical program
• Tuition assistance
• Flexible work arrangements
• Health and welfare benefits, including medical, prescription drug, mental health, dental, and vision coverage, as well as life insurance
• Bonus eligibility based on individual and company performance