Administrative Assistant - Management Consulting

Plante Moran•Chicago, IL

1d•$26 - $39•Hybrid

About The Position

This role provides day-to-day support for multiple partners and their respective teams in a remote and in-person format. The position assists with the production of client or Firm deliverables, coordinates meetings and events including travel arrangements, and navigates reporting, creates and reviews client invoices, and utilizes hours and expense detail in the Firm’s practice management system. A key aspect of the role is attaining a proficient level of operational knowledge in the Firm’s operational systems like Workday, WYN, and LCvista to be capable of training practice staff. The Administrative Assistant also aligns and supports arrangements for internal and external meetings/events, assists with administrative projects, maintains frequent communication with all levels of the organization, provides focused support with operational procedures related to multiple practice areas within Management Consulting, and assists with Chicago office-level support needs. Additionally, the role actively contributes to the compilation and maintenance of operational support documentation for designated practice area(s) and Management Consulting.

Requirements

High school diploma or GED equivalent required.
5+ years of experience working in an administrative or executive administrative role, preferably in professional services.
Superior verbal and written communication skills with a focus on client service and the ability to exercise independent judgment and initiative while maintaining high confidentiality.
Solid technical proficiency including knowledge of MS Office applications (particularly Word, Excel, PowerPoint, and Outlook).

Nice To Haves

Higher level of education/college coursework preferred.

Responsibilities

Provide day-to-day support for multiple partners and their respective teams in a remote and in-person format.
Assist with the production of client or Firm deliverables such as proposals, presentations, reports, and spreadsheets.
Coordinate meetings and events including travel arrangements for partners and staff.
Navigate reporting, create and review client invoices, and utilize hours and expense detail in the Firm’s practice management system.
Attain a proficient level of operational knowledge in the Firm’s operational systems like Workday, WYN, and LCvista to be capable of training practice staff in the appropriate use of the systems.
Align and support arrangements for internal and external meetings/events in conference rooms, including needed equipment and/or conference and video calls, catered meals, setup, clean-up, etc.
Assist with administrative projects.
Maintain frequent communication with all levels of the organization.
Provide focused support with operational procedures related to multiple practice areas within Management Consulting.
Assist with Chicago office-level support needs.
Actively contribute to the compilation and maintenance of operational support documentation for designated practice area(s) and Management Consulting.