Administrative Assistant- Part Time
About The Position
The Administrative Assistant supports the hospital’s daily operations by providing direct administrative support to the Hospital Director. The role helps ensure administrative tasks are completed smoothly, communication is effective, and the team operates efficiently. Most responsibilities are assigned and directed by the Hospital Director according to the hospital’s evolving priorities and needs. The schedule is Tuesday through Thursday, 8 a.m. to 5 p.m. The position also supports general office organization, workflow improvements, and special projects. The hiring range is $20.75–$27 per hour. Employment is contingent on passing a drug screen and background check.
Requirements
- At least 2–3 years of administrative experience.
- Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
- Skill in managing Outlook calendars and prioritizing time-sensitive meetings.
- Strong organizational skills and ability to prioritize and manage multiple tasks and meet deadlines.
- Exceptional interpersonal and customer service skills, with comfort interacting with individuals at all levels of the organization.
- Strong written and verbal communication skills.
- Ability to adapt quickly in a fast-paced, changing environment and take initiative when details are incomplete.
- Professionalism, discretion, and sound judgment in handling confidential information.
- Must pass a drug screen and background check.
Nice To Haves
- Experience in the veterinary or healthcare industry.
Responsibilities
- Provide direct administrative support to the Hospital Director and complete delegated tasks efficiently and professionally.
- Manage multiple calendars and schedule and prioritize appointments for the Hospital Director and key team members.
- Coordinate travel arrangements and prepare related expense reports.
- Organize and provide logistical support for internal and external meetings, including preparing agendas and taking accurate meeting minutes.
- Greet and professionally represent MedVet to internal team members, clients, guests, and vendors.
- Serve as the first point of contact for inquiries directed to the Hospital Director; research and respond to requests or route them appropriately.
- Monitor and screen emails, phone calls, and documents for action items and upcoming deadlines, keeping the Hospital Director informed and prepared.
- Maintain organized systems for document tracking, filing, and internal workflows.
- Draft, edit, and review communications, reports, presentations, and other documentation as assigned.
- Maintain confidentiality in interactions and documentation.
- Oversee general office organization, including supply inventory and workspace upkeep.
- Identify administrative or procedural issues and recommend improvements to workflow and efficiency.
- Support and participate in special projects or initiatives assigned by the Hospital Director.
- Perform additional duties as assigned by leadership.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
